Administrative Assistant for Export and Investment Vice Presidencies
3 weeks ago
In the dynamic environment of our Export and Investment Vice Presidencies, we are committed to enhancing international trade, fostering business globalization, and attracting foreign investments. Our collaborative efforts with various teams and partners across Quebec and beyond are essential in supporting diverse industries and key markets.
Your Responsibilities:
The selected candidate will undertake essential administrative functions to ensure the efficient operation of the Vice Presidencies.
Key Duties Include:
- Efficiently manage the calendars of the Vice President of Investment and the Vice President of Exports.
- Assist both Vice Presidents in their engagements in presentations, meetings, and forums, ensuring all necessary documentation is prepared by internal teams.
- Facilitate the preparation of expense reports, contracts, and invoice management for both Vice Presidents.
- Coordinate travel logistics for the Vice Presidents in partnership with travel agencies and internal stakeholders.
- Attend meetings as needed, and assist in editing texts, presentations, and various documents for the Vice Presidents.
- Handle all confidential information related to the Vice Presidents with the highest level of discretion.
Required Qualifications:
- A minimum of ten (10) years of experience in an executive assistant role.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Familiarity with SharePoint and Concur is considered an asset.
- Fluent in French, both spoken and written.
- Proficient in English, both spoken and written, is an asset.
Desired Profile:
- Strong organizational and prioritization skills; effective time management.
- Ability to work independently with minimal supervision.
- Proactive mindset, demonstrating initiative and anticipation of needs.
- Exhibits sound judgment, discretion, and discernment.
- Adaptable and versatile in approach.
- Eager to learn and take on new responsibilities.
- Dependable, disciplined, and detail-oriented in task execution.
- Dynamic and enthusiastic, with excellent teamwork skills and the ability to foster positive relationships within the organization.
- Resourceful, capable of finding solutions to unique challenges.
The salary for this position is set at $41,113.00.
Benefits Offered by Investissement QuébecWork-Life Balance: Enjoy the flexibility of working from home up to three days a week while benefiting from a collaborative office environment.
- Option to extend workdays to achieve a half-day off.
- Flexible working hours between 7:30 am and 6 pm to avoid peak traffic.
- Paid time off on select Friday afternoons during the summer.
- Two weeks of telework in Quebec each year.
Professional Development: Access various options to enhance your skills and knowledge, including study leave and reimbursement for professional certification.
Health and Wellness: Free telemedicine services and a wellness program that promotes a balanced lifestyle.
Physical Activity Support: Reimbursement for a portion of your physical health program registration fees.
Employee Support: Confidential assistance through our employee and family assistance program.
Pension and Insurance: Automatic enrollment in a generous defined benefit pension plan and flexible group insurance options tailored to individual needs.
Sustainability Initiatives: Participate in various sustainable development programs, including transportation fare reimbursement and free bicycle parking.
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