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Administrative Assistant to the Vice President
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Administrative Assistant to the Vice President
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Administrative Assistant to the Vice President
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Montreal, Quebec, Canada TOTEM RECRUITER Full timeJob Title: Administrative Assistant to the Vice PresidentJob Type: Temporary, HybridLocation: MontréalSalary: $48K-$56K/yearJob Description:The successful candidate will provide administrative and logistical support to the executive team, ensuring the smooth operation of the office. Key responsibilities include:Providing administrative support to the vice...
Executive Assistant to the Vice President
3 months ago
Company: TOTEM recruteur de talent
Position: Executive Assistant
Location: Montreal, QC
Employment Type: Permanent
Salary: $75k - $85k annually, based on experience
Work Mode: Hybrid
Our client, a prominent player in the manufacturing domain focused on the healthcare sector, is in search of an Executive Assistant to provide comprehensive support to the Vice President of Procurement. A minimum of 5 years of relevant experience is essential.
Key Responsibilities:
- Act as a representative for the Executive Vice President of Operations and Supply Chain.
- Anticipate the requirements of the Executive Vice President and proactively coordinate the necessary personnel and resources to assist in problem-solving.
- Prepare meeting agendas in advance, assist with research and content development, create presentations, and organize meetings presided over by the Executive VP of Operations and Supply Chain.
- Manage the daily calendar, prioritize engagements, and resolve scheduling conflicts proactively.
- Oversee travel arrangements, including flight and hotel bookings, visa applications, and other necessary documentation.
- Conduct expense reconciliations and manage credit card transactions in accordance with company policies.
- Uphold the professional image of the Executive VP by ensuring all correspondence meets high standards of professionalism.
- Review, assess, implement, and maintain administrative processes to improve efficiency and cost-effectiveness.
- Manage special projects as required.
Required Skills, Knowledge, and Abilities:
- Exhibits a high degree of integrity.
- Maintains confidentiality, diplomacy, and tact consistently.
- Strong communication skills for effective information dissemination to the Executive VP, the organization, and external stakeholders (both verbal and written).
- Bilingualism (French & English) is a must.
- Ability to multitask and perform effectively under pressure.
- High level of organization, judgment, intuition, and problem-solving capabilities.
- Demonstrates meticulous attention to detail, consistently verifying the accuracy and thoroughness of work.
- Ability to communicate effectively with all levels of personnel and external contacts.
- Possesses advanced proficiency in Word, Excel, PowerPoint, Outlook, and Internet applications.
This position offers competitive compensation and a dynamic work environment. Bilingualism is essential due to interactions with international clients.
