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Executive Assistant to the Vice President

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Company: TOTEM recruteur de talent

Position: Executive Assistant

Location: Montreal, QC

Employment Type: Permanent

Salary: $75k - $85k annually, based on experience

Work Mode: Hybrid

Our client, a leader in the manufacturing sector focused on healthcare solutions, is in search of an Executive Assistant to provide comprehensive support to the Vice President of Procurement. A minimum of 5 years of relevant experience is essential.

Key Responsibilities:

  • Act as a representative for the Executive Vice President of Operations and Supply Chain
  • Anticipate the requirements of the Executive Vice President and proactively assemble the necessary personnel and resources to facilitate effective problem-solving
  • Prepare meeting agendas in advance, assist with research, content development, presentation design, and coordinate meetings presided over by the Executive VP of Operations and Supply Chain
  • Oversee daily scheduling, prioritize appointments, and proactively address scheduling conflicts
  • Manage travel logistics, including flight and hotel reservations, visa arrangements, and necessary documentation
  • Conduct expense reconciliations and manage credit card transactions in accordance with company policies
  • Uphold the professional image of the Executive VP by ensuring all correspondence meets consistent and high standards
  • Review, assess, implement, and maintain administrative procedures to improve efficiency and cost-effectiveness
  • Lead special projects as required

Required Skills, Knowledge, and Abilities:

  • Exhibits a high degree of integrity
  • Maintains confidentiality, diplomacy, and tact at all times
  • Strong communication skills for conveying information to the Executive VP, the organization, and external stakeholders (both verbal and written)
  • Bilingualism (French & English) is mandatory
  • Ability to manage multiple tasks and perform effectively under pressure
  • Exceptional organizational skills, judgment, intuition, and problem-solving capabilities
  • Demonstrates meticulous attention to detail, consistently verifying work for accuracy and thoroughness
  • Ability to engage effectively with all levels of staff and external contacts
  • Possesses advanced proficiency in Word, Excel, PowerPoint, Outlook, and Internet applications

This position offers competitive compensation and a dynamic work environment. Bilingualism is essential due to interactions with international clients.