Office Support Specialist

4 weeks ago

Courtenay, British Columbia, Canada Coast Claims Insurance Full time

About Coast Claims:

Coast Claims Insurance Services has established itself as a leading entity in the insurance adjusting sector since 1970. Throughout the years, we have attracted exceptional talent and expanded our reach across BC, Alberta, Ontario, and the Northwest Territories, making us the fourth-largest firm in Canada. We remain employee-owned, fully independent, and dedicated to delivering exceptional service at a competitive price.

About You:

Our dynamic adjusting office is in search of a skilled Office Support Specialist to enhance our team and facilitate our daily functions. In this capacity, you will provide comprehensive administrative assistance, which includes typing dictations, managing correspondence, and organizing files and documents.

Key Responsibilities:

  • Accurately and efficiently type dictations.
  • Act as a liaison for both internal and external inquiries, offering information and support as necessary.
  • Oversee the management of incoming and outgoing correspondence, including sorting and processing mail.
  • Organize and maintain both physical and digital filing systems, ensuring they are up-to-date and accessible.
  • Assist in the preparation of reports and other correspondence materials.
  • Review reports, invoices, and other pertinent documents for accuracy before submission.
  • Proactively identify and resolve administrative challenges to improve operational efficiency.
  • Carry out additional duties relevant to the position as required or assigned.

Qualifications and Skills:

  • Demonstrated experience as an administrative assistant or in a comparable role, ideally within the insurance sector.
  • Proficient in Microsoft Office and adaptable to new technologies.
  • Exceptional typing skills, preferably 60+ wpm.
  • Strong attention to detail.
  • Excellent organizational and multitasking capabilities.
  • Effective communication skills, both written and verbal.
  • Ability to maintain confidentiality and manage sensitive information with care.
  • Proactive problem-solving abilities and a positive attitude.
  • Strong administrative and clerical competencies.
  • Familiarity with insurance terminology and procedures is advantageous.

Why Join Coast Claims Insurance Services?

  • Comprehensive benefits packages including medical, dental, and vision coverage.
  • Company-matched retirement savings plan.
  • Paid sick leave.
  • Commitment to work-life balance.
  • Engagement and team-building events.
  • Standard office hours are Monday to Friday.

We encourage interested candidates to submit their resumes for consideration.

Coast Claims values diversity and appreciates all applicants for their interest in this opportunity. However, only those selected for an interview will be contacted.


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