Medical Office Coordinator

1 week ago

Markham, Ontario, Canada Trillium Midwives Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Trillium Midwives. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare team, ensuring the smooth operation of our office, and delivering outstanding patient care.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our healthcare team, including scheduling appointments, managing patient records, and maintaining accurate and up-to-date files.
    • Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
    • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Patient Care
    • Interview patients to obtain case histories and provide exceptional customer service.
    • Schedule and confirm appointments, ensuring timely and efficient communication with patients and healthcare providers.
    • Maintain accurate and confidential medical records, adhering to strict confidentiality and data protection protocols.
  • Technical Skills
    • Proficient in MS Word, MS Excel, MS Outlook, and electronic medical records systems.
    • Experience with electronic schedulers and other healthcare software applications.
  • Security and Safety
    • Meet the requirements for bondable, basic security clearance, enhanced reliability security clearance, confidential security clearance, and secret clearance.
    • Undergo a criminal record check, driver's validity license check, and driving record check (abstract).
  • Work Conditions and Physical Capabilities
    • Work in a fast-paced environment, managing a large caseload and meeting deadlines.
    • Work under pressure, maintaining attention to detail and accuracy in all tasks.
  • Personal Suitability
    • Accurate, client-focused, and efficient in interpersonal skills.
    • Excellent oral and written communication skills, with the ability to work effectively in a team environment.
    • Flexible, with the ability to adapt to changing priorities and deadlines.
    • Initiative, judgment, and reliability are essential qualities for this role.
Requirements
  • College/CEGEP diploma or equivalent.
  • 1-2 years of experience in a healthcare administrative role.
  • Valid driver's license and own vehicle.
  • Ability to work in a fast-paced environment and meet deadlines.
  • Excellent communication and interpersonal skills.
What We Offer

As a Medical Administrative Assistant at Trillium Midwives, you will enjoy a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

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