Support Services Coordinator

1 week ago

Victoria, British Columbia, Canada AP Canadian Immigration Services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AP Canadian Immigration Services. As an Administrative Assistant, you will play a vital role in supporting our team members and ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Train Colleagues

You will be responsible for supervising and training other administrative staff members, providing guidance and support to ensure they are equipped to perform their duties effectively.

Manage Office Operations

You will be responsible for managing the day-to-day operations of the office, including planning, organizing, directing, controlling, and evaluating daily activities.

Provide Excellent Customer Service

You will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring their needs are met in a timely and professional manner.

Manage Correspondence and Documents

You will be responsible for preparing, editing, and proofreading correspondence, reports, and other documents, ensuring they are accurate, complete, and meet the required standards.

Maintain Confidentiality and Security

You will be responsible for maintaining the confidentiality and security of sensitive information, adhering to our company's policies and procedures.

Requirements
  • Education

Secondary (high) school graduation certificate

Experience

1 to less than 7 months of experience in an administrative role

Skills and Qualifications
  • Technical Skills

Proficient in Google Docs, MS PowerPoint, MS Word, and MS Office

Business Acumen

Knowledge of business terminology and concepts

Communication Skills

Excellent written and verbal communication skills

Organizational Skills

Ability to multitask, prioritize tasks, and manage time effectively

Working Conditions
  • Work Environment

Work in a fast-paced office environment, with a large workload and tight deadlines

Physical Demands

Ability to work under pressure, with attention to detail and a high level of accuracy

What We Offer
  • Free Parking

Free parking available on site

Permanent Full-Time Position

Permanent full-time position with 40 hours per week

English Language

Work in English language

Language

English

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