Office Operations Manager
3 weeks ago
The Office Operations Manager plays a crucial role in ensuring the efficient functioning of our medical clinic. This position requires a blend of leadership, organizational skills, and a keen attention to detail.
Qualifications- Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years, or equivalent experience.
- Experience: A minimum of 1 year to less than 2 years in a supervisory role.
This role is situated within a fast-paced medical clinic, requiring adaptability and the ability to manage multiple tasks efficiently.
Key Responsibilities- Develop and implement specific plans to prioritize tasks effectively.
- Organize and delegate tasks to ensure timely completion of work.
- Train and mentor staff on their duties and organizational policies.
- Prepare and submit comprehensive reports on operations.
- Oversee the maintenance and smooth operation of office equipment.
- Address work-related issues, providing technical guidance and recommending improvements to enhance productivity and quality.
- Coordinate, assign, and review the work of team members.
- Manage requisitions for materials, equipment, and supplies.
- Arrange for necessary maintenance and repair services.
- Collaborate with other departments to ensure seamless operations.
- Establish work schedules and procedures for the team.
This position involves supervising a team of 5-10 individuals, including:
- Administrative clerks
- General office clerks
- Telephone operators
- Typists and word processing operators
Proficiency in the following software is essential:
- MS Excel
- MS Outlook
- MS Word
- QuickBooks
Ideal candidates should be prepared for a fast-paced environment and possess strong attention to detail.
Personal AttributesSuccessful candidates will be highly organized and capable of managing various responsibilities effectively.
Benefits- Comprehensive health benefits including dental, healthcare, and vision care plans.
- Free parking available for employees.
- Permanent employment opportunity.
- Work hours ranging from 30 to 37.5 hours per week.
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