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Office Operations Coordinator
2 months ago
The Office Operations Coordinator will play a vital role in ensuring the efficient functioning of our medical clinic. This position requires a proactive individual who can manage a variety of administrative tasks while overseeing a team.
Qualifications- Education: Completion of a college, CEGEP, or equivalent non-university diploma program lasting 1 to 2 years.
- Experience: A minimum of 1 year and up to 2 years of relevant experience in an administrative role.
This role is situated within a fast-paced medical clinic, where attention to detail is crucial.
Key Responsibilities- Formulate specific plans to prioritize tasks effectively.
- Organize and delegate responsibilities to ensure timely completion of work.
- Train team members on their roles and company policies.
- Compile and submit necessary reports.
- Oversee the operation of office equipment and ensure its maintenance.
- Address work-related issues, offering technical guidance and suggesting improvements for productivity and quality.
- Coordinate, assign, and evaluate the work of staff.
- Manage procurement of materials, equipment, and supplies.
- Schedule and oversee maintenance and repair activities.
- Collaborate with other departments to streamline operations.
- Establish work schedules and procedural guidelines.
This position involves supervising a team of 5-10 individuals, including:
- Administrative clerks
- General office clerks
- Telephone operators
- Typists and word processing operators
Proficiency in the following software is required:
- MS Excel
- MS Outlook
- MS Word
- QuickBooks
The role demands a high level of organization and the ability to thrive in a fast-paced environment.
Personal AttributesThe ideal candidate will be detail-oriented and highly organized.
Benefits- Comprehensive health care plan
- Dental and vision care benefits
- Free parking available
This is a permanent position with a work schedule of 30 to 37.5 hours per week, conducted in English.
