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Office Operations Coordinator
2 months ago
We are seeking a dedicated and organized Office Operations Coordinator to join our team at VIP Management Services Inc. This permanent position requires a commitment of 40 hours per week and will primarily involve working in an English-speaking environment.
Key Responsibilities- Organize and facilitate seminars, conferences, and other events.
- Support staff consultations and manage grievance processes.
- Oversee the HR department's activities to align with organizational objectives.
- Ensure effective communication flow within the team.
- Manage daily operations and direct staff activities.
- Assess and enhance daily operational efficiency.
- Motivate and guide team members.
- Handle incoming mail and other correspondence.
- Plan and monitor budgetary allocations and expenditures.
- Structure and coordinate daily workflows.
- Review HR initiatives for legal compliance.
- Supervise team members and provide training.
- Document and prepare minutes for meetings and events.
- Establish and implement office procedures and routines.
- Develop and execute recruitment strategies.
- Schedule and confirm appointments.
- Manage contracts and oversee training and development programs.
- Respond to telephone inquiries and relay messages.
- Compile and analyze data, statistics, and other relevant information.
- Prepare reports and provide insights to senior management.
- Address employee inquiries and concerns.
- Maintain inventory and order office supplies.
- Collaborate with management, union representatives, and HR consultants.
- Negotiate collective agreements as needed.
- Coordinate staff consultations and grievance procedures.
- Administer payroll processes.
- Arrange travel and manage itineraries.
- Welcome visitors and direct them appropriately.
- Establish and maintain both manual and digital filing systems.
- Type and proofread various documents.
- Conduct research and perform data entry tasks.
- Provide exceptional customer service.
- Recruit and onboard new staff members.
- Perform basic bookkeeping duties.
- Conduct performance evaluations.
- Assess work environments and procedures for safety and compliance.
- Completion of a college or CEGEP program, or equivalent experience.
- Experience in a similar role is considered an asset.
- Strong multitasking abilities.
- Excellent verbal and written communication skills.
- Flexibility and sound judgment.
- Highly organized and a reliable team player.
- Attention to detail and client-focused.
- Strong time management and adaptability skills.
- Accountable and dependable.
- Quick learner with a commitment to due diligence.
- Transportation expenses will be covered by the employer.
- Public transportation options are available.
- A criminal record check is required.
