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Office Operations Coordinator
2 months ago
Join VIP Management Services Inc. as an Office Operations Coordinator, where you will play a vital role in ensuring the smooth functioning of our administrative processes.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Work Hours: 40 hours per week
Education: A college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
Work EnvironmentOur office is a dynamic business services setting that fosters collaboration and efficiency.
Key Responsibilities- Organize and coordinate seminars, conferences, and similar events.
- Assist in staff consultations and grievance management.
- Oversee the HR department's activities to align with organizational objectives.
- Facilitate information flow within the team.
- Manage daily operations and direct staff effectively.
- Evaluate and enhance operational processes.
- Motivate and support team members.
- Handle mail and other correspondence.
- Plan and manage budgets and expenditures.
- Organize daily operational tasks.
- Review HR projects for compliance with relevant laws and regulations.
- Supervise team members and train new staff.
- Record and prepare minutes for meetings and conferences.
- Establish and implement office procedures.
- Develop and execute recruitment strategies.
- Schedule and confirm appointments.
- Manage contracts and training initiatives.
- Provide customer service and respond to inquiries.
- Compile and analyze data for reporting purposes.
- Advise senior management on operational matters.
- Maintain inventory and order office supplies.
- Liaise with management and HR consultants.
- Negotiate agreements on behalf of the organization.
- Coordinate travel arrangements and itineraries.
- Welcome visitors and direct them appropriately.
- Maintain filing systems, both manual and computerized.
- Perform data entry and conduct research as needed.
- Conduct performance evaluations and oversee payroll administration.
- Implement safety and security measures, including criminal record checks.
The ideal candidate will possess:
- Strong multitasking abilities
- Excellent verbal and written communication skills
- Flexibility and sound judgment
- Organizational skills and teamwork orientation
- Reliability and effective time management
- Adaptability and accountability
- Attention to detail and client-focused mindset
Previous experience in a similar role is considered an asset.
Additional Benefits- Transportation provided by the employer.
