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Accounts Payable Coordinator
3 months ago
ABOUT THIS POSITION
The Accounting and Finance division at Black & McDonald is expanding. We are seeking a dedicated and collaborative professional to join our innovative team.
The role of Accounts Payable Coordinator is essential for ensuring the precise and timely processing of accounts payable transactions. This position encompasses various clerical responsibilities, including the posting of material transfers and filing. The successful candidate will confidently manage the complete accounts payable cycle each month. This is a contract role for a duration of 12 months. Key responsibilities include:
- Accurate data entry and processing of a high volume of invoices (including purchase orders, subcontractor invoices, and non-purchase order invoices)
- Verification of invoice accuracy against purchase orders (2-way and 3-way matching)
- Ensuring that applicable discounts are applied
- Securing necessary approvals for invoices prior to processing payments (e.g., employee expenses)
- Managing weekly disbursements (including cheques, EFT, and online payments)
- Completing detailed cost coding of vendor invoices using Excel
- Responding to both internal and external inquiries within a 48-hour timeframe
- Maintaining accounts payable days at 45 days or more
- Conducting monthly reconciliations of the general ledger and subledger
- Overseeing all vendor accounts and reconciling vendor statements
- Reviewing, entering, and processing bill payments promptly
- Maintaining a schedule of accounts payable to prioritize bill payments for effective cash flow management
- Reviewing and processing accounts payable transactions accurately and promptly, ensuring adherence to established procedures and deadlines
- Communicating with vendors and internal stakeholders as necessary to rectify and adjust invoices/payments
- Assisting with administrative tasks as assigned
- Supporting year-end accruals and audit processes
- Effective Communication
- Accountability
- Problem Solving and Innovation
- Team Collaboration
- Respect for Diversity
- Enhancing Business Performance and Team Efficiency
- Degree or Diploma in a finance-related discipline.
- 3-5 years of experience in the Accounts Payable field
Proficient in:
- MS Excel
- Experience with JD Edwards or an Oracle-based ERP system is advantageous
- Demonstrated ability to manage high volumes (approximately 100 invoices per day), meet deadlines, and prioritize tasks effectively
Black & McDonald is committed to inclusivity and encourages applications from individuals with disabilities. Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.
