Facilities Booking Coordinator

3 days ago

Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

Job Posting

50/50 Job Share Position

Victoria Conservatory of Music Seeks Facilities Staff Member

The Victoria Conservatory of Music is seeking a new Facilities staff member to join our team as a key part of the facilities management team. As a Facilities Booking Coordinator & Administrative Assistant, you will play a vital role in delivering a vibrant space for the community to gather, study, enrich, and enjoy.

About the Victoria Conservatory of Music

The Victoria Conservatory of Music is a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. We are a community that inspires, nurtures, and enriches through excellence in music education, performance, and wellness.

Key Responsibilities

  • The Booking Coordinator / Admin Assistant is responsible for all booking requests (Rooms & Resources) and processing requests from VCM Staff, Faculty, and Students. Working with our Facility Management Software, the Booking Coordinator ensures that all required booking information is gathered and communicated with VCM's Facilities Coordinator, Faculty and Staff.
  • Scheduling, optimizing, & booking internal usage of space. Working with Faculty and Staff to facilitate their space needs.
  • The Booking Coordinator also plays a vital role as the Facilities Division Administrative Assistant to the Chief Facilities Officer, helping manage Room Access, Student Lockers, Lost & Found, Student Practice Rooms and general office management.
  • The Booking Coordinator / Administrative Assistant is also the VCM's Volunteer Coordinator, who recruits, assists with training and schedules all volunteer shifts supporting VCM event activities.

Qualifications and Requirements

  • Strong computer skills.
  • Clear communication skills.
  • A background in Facilities Bookings, School Administration, Music Schools, or Office Management considered an asset.
  • A friendly and helpful personality who will interact professionally with students, faculty, & staff.

Compensation and Benefits

A competitive benefit package, including a bonus paid vacation week at Winter Break, Extended Health, Dental Health Spending Account, and Personal Wellness Days.

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