Office Coordinator
4 weeks ago
We are seeking a dedicated Administrative Assistant to support our operations at Motion Fitness. This role is crucial in ensuring the smooth functioning of our office environment.
Key Responsibilities- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year or equivalent experience
The ideal candidate should be willing to relocate and adapt to a dynamic workplace.
Core Duties- Organize and coordinate seminars, conferences, and related events.
- Manage and oversee budget and expenditures effectively.
- Supervise and mentor junior staff members.
- Facilitate training sessions for new employees.
- Document and prepare minutes for meetings and conferences.
- Schedule and confirm appointments efficiently.
- Handle telephone communications and relay messages appropriately.
- Respond to electronic inquiries and provide necessary information.
- Compile and analyze data, statistics, and other relevant information.
- Address employee inquiries and resolve complaints.
- Order and maintain office supplies and inventory.
- Arrange travel plans, itineraries, and reservations.
- Welcome visitors and direct them to the appropriate contacts.
- Type and proofread various documents and correspondence.
- Perform data entry tasks accurately.
- Deliver exceptional customer service.
- Maintain and manage digital databases effectively.
- Execute basic bookkeeping responsibilities.
- Oversee office and volunteer staff operations.
- Plan, organize, direct, control, and evaluate daily office activities.
Supervise a small team of 1 to 2 individuals.
Technical SkillsProficiency in the following software is required:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic mail
- Reports and records management
- Invoice processing
Public transportation options are available for commuting.
Work ConditionsThe candidate should be capable of:
- Working independently and efficiently.
- Thriving in a fast-paced environment.
- Managing work under pressure and meeting tight deadlines.
- Paying attention to detail and handling repetitive tasks.
- Managing a large caseload and workload.
The successful candidate will demonstrate:
- Multitasking abilities
- Excellent oral and written communication skills
- Flexibility and sound judgment
- Organizational skills and teamwork
- Accuracy and client-focused approach
- Reliability and effective time management
- Adaptability and quick learning capabilities
Free parking is available for employees.
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