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Administrative Coordinator

2 months ago

Okotoks, Canada 2382935 alberta ltd Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at 2382935 Alberta Ltd. as an Administrative Coordinator. This is a permanent position with a 32 to 40 hour workweek.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the company's goals.
  • Financial Management: Plan and control budgets and expenditures to ensure efficient use of company resources.
  • Policies and Procedures: Establish and implement policies and procedures to maintain a smooth office environment.
  • Meeting Support: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Operations: Determine and establish office procedures and routines to optimize productivity.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings.
  • Contract Management: Manage contracts to ensure compliance and efficiency.
  • Training and Development: Manage training and development strategies to enhance employee skills.
  • Customer Service: Answer telephone calls and relay messages to provide excellent customer service.
  • Data Analysis: Oversee the analysis of employee data and information to inform business decisions.
  • Communication: Oversee the development of communication strategies to maintain a strong company image.
  • Reporting: Compile data, statistics, and other information to provide insights to senior management.
  • Advice and Support: Advise senior management on administrative matters to ensure informed decision-making.
  • Employee Support: Respond to employee questions and complaints to maintain a positive work environment.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Reception: Greet people and direct them to contacts or service areas to provide a warm welcome.
  • Project Management: Assign, coordinate, and review projects and programs to ensure successful outcomes.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to maintain a smooth office environment.
Requirements
  • 1 to less than 7 months of experience in an administrative role.
  • Permanent employment with 32 to 40 hours per week.
  • Fluency in English as the primary language of communication.