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About the Role
Arrow Transportation Systems Inc is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions, including accounts payable, payroll, and office management.
Key Responsibilities
- Process and reconcile transactions, including accounts payable, payroll, and purchase orders, in a timely and accurate manner.
- Prepare and issue documents related to accounts, such as invoices, inventory reports, and account statements.
- Ensure accurate and timely payment of invoices and other financial obligations.
- Perform comprehensive reconciliations of accounts, including pension, health & welfare, and Union dues.
- Comply with all rules and regulations, protocols, and established metrics.
- Prepare analysis and/or reports as required by division, internal and/or external customers.
- Ensure all HR/Hiring and related paperwork is completed and filed appropriately.
- Organize and maintain files, and streamline office processes for efficient operation.
- Order office supplies, service office equipment, and arrange for servicing as needed.
- Provide internal and external customer service excellence.
- Perform clerical duties, such as word processing, maintaining filing and record systems, emailing, and photocopying.
- Process incoming and outgoing mail.
- Respond to telephone, in-person, or electronic inquiries, or forward to the appropriate person.
- Provide general information to clients and the public.
- Ensure full compliance with safety policy and procedures.
- May be asked to assist with operations administration and lower-level operating duties as needed.
Requirements
- 3-5 years of experience with the accounting cycle, including accounts payable, accounts receivable, payroll, month-end, and year-end processes.
- Relevant post-secondary courses, diploma, or degree an asset.
- Excellent alphanumeric keyboarding skills.
- Proficient in Microsoft Excel and ability to quickly learn new computer applications.
- Strong concern for accuracy and quality of work.
- Internal and external customer service skills.
- Problem-solving ability.
- Proven initiative.
- Strong safety mindset.
- Quality-oriented.
- Responsible, accountable, and dependable.
- Effective communication skills, both verbally and written.
- Strong work ethic and positive team attitude.
- Highly flexible, with solid interpersonal skills to work effectively in a diverse working environment.
- Ethics and integrity.
- Organizational skills and keen attention to detail.
- Professional appearance/demeanor.
