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Office Support Specialist

2 months ago

Lloydminster, Canada Invest Canada Group Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Invest Canada Group.

Job Summary

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This is a permanent, full-time position with a competitive salary and benefits package.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Supervise office and volunteer staff
Personal Suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
Health Benefits
  • Health care plan
Support for Persons with Disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for Newcomers and Refugees
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for Youth
  • Participates in a government or community program or initiative that supports youth employment
Support for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans
Support for Indigenous People
  • Participates in a government or community program or initiative that supports Indigenous people
Support for Mature Workers
  • Participates in a government or community program or initiative that supports mature workers
  • Applies hiring policies that discourage age discrimination