Office Support Specialist
4 weeks ago
We are seeking an Office Support Specialist to join our team at Invest Canada Group. As an Office Support Specialist, you will be responsible for providing administrative support to our team members. Your duties will include arranging and coordinating seminars, conferences, and other events, as well as recording and preparing minutes of meetings, seminars, and conferences.
You will also be responsible for scheduling and confirming appointments, answering telephone calls and messages, and providing customer service. Additionally, you will work with the marketing department to understand and communicate marketing messages to the field, and perform basic bookkeeping tasks.
The ideal candidate will have excellent oral and written communication skills, as well as the ability to multitask and work in a team environment. If you are a detail-oriented and organized individual with a strong work ethic, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
- Arrange and coordinate seminars, conferences, and other events
- Record and prepare minutes of meetings, seminars, and conferences
- Schedule and confirm appointments
- Answer telephone calls and messages
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Perform basic bookkeeping tasks
Personal Suitability:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
Benefits:
- Health care plan
Support for Persons with Disabilities:
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for Newcomers and Refugees:
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for Youth:
- Participates in a government or community program or initiative that supports youth employment
Support for Veterans:
- Provides awareness training to employees to create a welcoming work environment for Veterans
Support for Indigenous People:
- Participates in a government or community program or initiative that supports Indigenous people
Support for Mature Workers:
- Participates in a government or community program or initiative that supports mature workers
- Applies hiring policies that discourage age discrimination
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