Business Operations Assistant

1 month ago

London, Ontario, Canada DLytica Inc. Full time
Position Overview

DLytica Inc. is seeking a dedicated Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role is preferred.
Work Environment

The successful candidate will work in an Information Technology (IT) consulting setting, contributing to a dynamic and collaborative team.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Oversee daily operations and ensure efficient workflow.
  • Manage incoming mail and other communications.
  • Plan and structure daily tasks to enhance productivity.
  • Document and prepare minutes for meetings and events.
  • Schedule and confirm appointments for team members.
  • Develop and implement training and development strategies.
  • Handle telephone inquiries and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Order and maintain office supplies and inventory.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts.
  • Establish and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service to clients and stakeholders.
  • Maintain and manage a digital database for records.
  • Conduct basic bookkeeping tasks as needed.
  • Supervise office staff and volunteers, typically 3-4 individuals.
Additional Information
  • Employment Type: Permanent
  • Language of Work: English
  • Working Hours: 30 hours per week
Support Initiatives

DLytica Inc. is committed to fostering an inclusive workplace. We actively recruit and support newcomers and refugees, offering mentorship programs and cultural competency training. We also provide networking opportunities for Indigenous workers and maintain relationships with Indigenous communities.

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