Billing Coordinator

1 month ago

Edmonton, Alberta, Canada Nuna Logistics Full time
Billing Administrator Job Description

Nuna Logistics is seeking a highly skilled Billing Administrator to join our team in Edmonton, AB. As a key member of our finance department, you will be responsible for the entry and reconciliation of project billings, including electronically billed sites.

Key Responsibilities:
  • Process all labour and equipment hours, material and third-party expenses for electronic billing customers.
  • Liaise with clients, site personnel, project managers, and project accountants to investigate and resolve discrepancies, corrections, and revisions.
  • Work with time entry to assist in corrections before uploading details to the client.
  • Set up and monitor purchase orders to ensure we have not exceeded the value limit to avoid payment rejection.
  • Review and maintain supporting billing documents, including third-party, signed LEMS, and paper invoices.
  • Send credit invoices for electronic billings.
  • Service billing job setup, including customer billing contract verifications, adhering to COSO compliance standards, customer details, and production of the daily time and materials proforma invoice for operations.
  • Prepare AR invoices for entry into JDE, invoice entry into AR system, and cash application. Follow up on discrepancies as required with project managers, accountants, and project coordinators.
  • Expected to follow set procedures and processes to satisfy control standards.
  • Prepare month-end accruals and provide project accountants with the required information for month-end accruals.
  • Prepare monthly KPI reporting and keep ongoing records of billing site status and volume for assigned sites.
  • Perform quarterly SOX control testing.
  • Cross-train team members to ensure familiarity with all sites.
  • Maintain Customer Billing Applications systems training manuals.
Requirements:
  • Two (2) years' experience in Accounts Receivable, Accounts Payable, Invoicing/Billing, and/or Time Entry.
  • Prior experience working in Accounts Receivable would be preferred.
  • High school diploma.
  • Post-secondary education or equivalent additional experience of no less than two (2) years preferred.
Skills and Abilities:
  • Working knowledge of Microsoft Office Applications, specifically strong knowledge of Excel.
  • Working knowledge of JDE application.
  • Familiarity with outside billing processes.
  • ERP experience desirable.
  • Above-average customer service skills.
  • Ability to adapt to a fast-paced changing environment.
  • Strong time management and organizational skills to meet deadlines.
  • Attention to detail.
  • Above-average ability to multi-task.
  • High degree of confidentiality and discretion.
  • Ability to work independently or as a team player.

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