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Executive Administrative Coordinator, Global Banking and Markets
3 months ago
Join a dedicated and results-oriented team that thrives in an inclusive and high-achieving environment.
Global Banking and Markets (GBM) stands as a prominent player in the Canadian Capital Markets and Investment Banking sector, with an expanding presence in the United States and Latin America, boasting over a century of global operations. Scotiabank's robust footprint in the U.S. offers clients a vital connection to this essential global market for trade and investment activities across the Americas and beyond.
GBM delivers a comprehensive suite of investment banking, credit, and risk management solutions tailored to meet the financing and strategic development requirements of our clientele. Our offerings encompass debt and equity financing, mergers and acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange, and precious metals. We also facilitate the cross-selling of the complete range of wholesale products and services available through the Scotiabank Group.
Become a part of an innovative Global Capital Markets and Investment Banking organization with a distinctive geographic reach that effectively allocates capital for our clients across various industries. We collaborate to foster ambition for every future.
Key Responsibilities:
- Manage and prioritize tasks to ensure the team's objectives and deadlines are achieved. Serve as a culture ambassador, ensuring compliance with policies and escalating issues as necessary.
- Build strong business relationships by providing courteous and efficient support to both internal and external stakeholders.
- Promote a high-performance culture and contribute to an inclusive workplace.
- Take on special projects as they arise in support of management, including data collection for meetings, organizing logistics for client events, and tracking important client dates.
- Draft and review communications intended for distribution to executive-level management.
Client Support Functions:
- Calendar Coordination: Manage team schedules and arrange client meetings as needed, including logistics such as room bookings and technical support.
- Travel Coordination: Organize and manage travel arrangements, including international travel, reservations, itineraries, and necessary travel documentation.
- Expense Management: Compile receipts and prepare detailed expense reports for approval, ensuring timely processing and accurate client coding.
- Client Data Maintenance: Assist in maintaining client-related information using tools such as Excel and Salesforce, including updates to client call reports.
- Event Coordination: Plan and organize client events, managing invitations and follow-ups.
- Administrative File Management: Organize and maintain administrative files and correspondence, assisting with pitch book preparation as needed.
- Telephone Management: Handle incoming calls on a multi-line system, facilitating conference calls and videoconferencing.
Administrative Team Support:
- Assist with the onboarding and offboarding processes for employees, coordinating with HR and other departments.
- Serve as the point of contact for visiting staff, managing guest registrations and local support.
- Act as a backup for other Administrative Coordinators during absences, sharing responsibilities to support the team and business.
- Ensure adherence to policies and procedures while coaching team members on compliance.
- Strive for operational efficiency while maintaining effective business controls to meet obligations regarding operational risk and compliance.
Work Arrangement:
This role currently operates in a hybrid model, requiring in-office presence at least three days a week, subject to business needs.
Why Join Us?
At Scotiabank, we empower every employee to realize their full potential, valuing individuality and embracing diversity. We focus on holistic well-being, offering flexible benefit programs tailored to support your unique personal and professional needs.
We are committed to creating an inclusive and accessible environment for all individuals. If you require accommodations during the recruitment process, please inform our Recruitment team. We appreciate all applicants for their interest in a career at Scotiabank; however, only those selected for an interview will be contacted.
