Administrative Assistant, Global Banking and Markets Professional
2 weeks ago
Requisition ID: 199046
At Scotiabank, we're committed to results in an inclusive and high-performing culture. Our Global Banking and Markets (GBM) division is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years.
GBM provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals.
We're looking for an Administrative Assistant to contribute to the overall success of our Corporate and Investment Banking (CIB) team within Scotiabank's Global Banking & Markets Division (GBM) in Canada. The successful candidate will provide high-quality administrative support to assist in the execution of our business, ensuring all activities are in compliance with governing regulations, internal policies and procedures.
Key Responsibilities:
- Prioritize workload to ensure the group's objectives and deadlines are met.
- Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
- Champion a high-performance environment and contribute to an inclusive work environment.
- Assume ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events, researching and tracking key client dates, and ensuring team attendance.
- Draft and/or review communications for distribution to executive-level management.
Client-Related Support:
- Calendar management: Coordinate team schedules and arrange client meetings as requested.
- Travel: Arrange and coordinate travel, including international travel, schedules, and follow-up on reservations and itineraries.
- Expense Management: Compile receipts and prepare extensive expense reports for approval and payment, ensuring timely completion and proper client coding.
- Client Interactions: Assist with maintenance of client-related data, update client call reports, and perform other related tasks.
- Client Events: Arrange and coordinate client events, including booking, planning, and liaising with clients for invitations and follow-up.
- Client files/Materials: Organize, copy, and maintain administrative files, correspondence, and other records/materials as required.
Business Management/Admin Team Support:
- Assist with onboarding and offboarding of new/terminated employees, coordinating with HR, Technology, and Facilities.
- Point of contact for visiting staff, pre-registering all guests, including employees from other locations.
- Act as an alternate resource/backup for other Administrative Assistants during lunch hours, breaks, end of day, illness, and other absences.
Work Arrangement:
This position is currently a hybrid role, with the expectation that you will work at least 3 days a week in the office. Please note that this is subject to change based on the needs of the business.
What's in it for you?
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are, and embraced for their differences. We offer a range of benefits to support your unique family, financial, physical, mental, and social health needs.
Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will be required to work closely with other groups from head office who operate primarily in English, they will report to a manager from head office who is an English speaker, and/or they will serve English-speaking clientele.
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