Client and Events Coordinator

2 weeks ago

Toronto, Ontario, Canada Osler Full time
Client Events Coordinator

Osler, a leading business law firm, is seeking a highly organized and detail-oriented Client Events Coordinator to join our Toronto Client Development & Marketing Team. This role provides support in planning and delivering exceptional client experiences.

Key Responsibilities:
  • Assist in planning and executing webinars, in-person events, and client social events.
  • Coordinate client social events, including venue sourcing and entertainment opportunities.
  • Support events related to firm sponsorships and conferences, including organizing firm attendance.
  • Provide day-of onsite assistance for in-person events.
  • Manage the event calendar, event intake forms, and checklists.
  • Prepare post-event reporting and ROI analysis.
  • Utilize Osler event technology to create and send invitations, reminders, and track RSVPs.
  • Coordinate the drafting of invitations and targeted mailing lists.
  • Oversee the production of event collateral, such as nametags, signage, and handouts.
  • Coordinate the firm's client gifting program, including sourcing new and interesting products.
Requirements:
  • Relevant university degree or college diploma, plus two years of relevant work experience in event planning and coordination.
  • Event coordination experience, preferably in a corporate environment, with an understanding of event planning and management principles.
  • Experience with event-related technology, including Salesforce, ON24, Zoom, and HubSpot.
  • Proficient with MS Office, including Word, Excel, Outlook, and PowerPoint.
  • Strong customer-service orientation, ability to take ownership of projects, and multitask multiple concurrent events.
  • Superior accuracy, attention to detail, creativity, time-management, and organizational skills.
  • Excellent written and oral communication skills.
  • Bilingual (English/French) considered a strong asset.

Osler is committed to fostering a diverse and inclusive work environment and welcomes applications from people with disabilities and diverse backgrounds. Accommodations are available upon request for candidates in all phases of the selection process. Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

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