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Client and Events Coordinator

2 months ago

Toronto, Ontario, Canada Osler Full time
Client Events Coordinator

Osler, Hoskin & Harcourt LLP is a leading business law firm with a strong commitment to delivering exceptional client experiences. We are seeking a highly organized and detail-oriented Client Events Coordinator to join our Toronto Client Development & Marketing Team.

Key Responsibilities:
  • Provide support to the events team in planning and executing webinars, in-person events, and client social events.
  • Coordinate client social events and entertainment opportunities, including venue sourcing and trend research.
  • Support events related to firm sponsorships and conferences, including organizing firm attendance.
  • Assist with day-of onsite event coordination, including social events.
  • Manage the event calendar, event intake forms, and checklists, and prepare post-event reporting and ROI analysis.
  • Utilize Osler event technology to create and send invitations, reminders, and track RSVPs.
  • Coordinate the drafting of invitations and targeted mailing lists.
  • Oversee the production of event collateral, including nametags, signage, PPT, handouts, and brochures.
  • Coordinate the firm's client gifting program, including sourcing new and interesting products.
  • Manage event-related email boxes to ensure timely responses.
Requirements:
  • Relevant university degree or college diploma, plus two years of relevant work experience in event planning and coordination.
  • Event coordination experience, preferably in a corporate environment, with an understanding of event planning and management principles, methods, and techniques.
  • Experience with event-related technology, including Salesforce, ON24, Zoom, and HubSpot.
  • Proficient with MS Office, including Word, Excel, Outlook, and PowerPoint.
  • Strong customer-service orientation, ability to take ownership of projects, and multitask multiple concurrent events.
  • Superior accuracy, attention to detail, creativity, time-management, and organizational skills.
  • Excellent written and oral communication skills.
  • Creative flair and interest in creating new client events and experiences.
  • Bilingual (English/French) considered a strong asset.

Osler is committed to fostering a diverse and inclusive work environment and welcomes applications from people with disabilities and diverse backgrounds. Accommodations are available upon request for candidates in all phases of the selection process. Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.