Administrative Support Specialist

4 weeks ago

London, Ontario, Canada FoluOs Law Office Full time
Position Overview

The Office Assistant at FoluOs Law Office plays a crucial role in ensuring smooth administrative operations. This position requires a proactive individual who can handle various tasks efficiently.

Key Responsibilities
  • Documentation: Type, proofread, and manage correspondence, forms, and various documents.
  • Communication: Handle incoming telephone and electronic inquiries, ensuring timely responses.
  • Data Management: Work with reports from both manual and electronic files, maintaining accurate inventories and databases.
  • Mail Processing: Manage incoming and outgoing mail, both manually and electronically.
  • Customer Interaction: Provide general information to clients and the public, ensuring a high level of customer service.
  • Office Supplies: Order and maintain office supplies, ensuring inventory is up to date.
  • Data Entry: Perform data entry tasks with accuracy and attention to detail.
  • File Management: Organize, label, and store files according to retention schedules.
  • Financial Data: Store, update, and retrieve financial information as needed.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months in a similar role.
  • Language: Proficiency in English.
  • Work Hours: 30 hours per week.
Skills and Attributes
  • Proficient in MS Word and MS Excel.
  • Demonstrates adaptability, efficiency, and a strong work ethic.
  • Possesses excellent interpersonal, oral, and written communication skills.
  • Organized and reliable, with effective time management abilities.
  • A team player with a focus on client satisfaction.

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