Operations Administrative Specialist

3 weeks ago

Dorval, Quebec, Canada Marriott International Full time

Job Overview:

Reporting directly to the Guest Services Director, the Operations Administrative Specialist will assist department leaders and the team in the execution and utilization of administrative and operational tools, processes, and practices to ensure the effectiveness and efficiency of daily operations. This role serves as a vital liaison within the organization.

Key Responsibilities:

· Develop and enhance processes and tools for monitoring daily hotel operations to ensure optimal efficiency.

· Collaborate with leadership on all operational protocols.

· Utilize Qpower and other systems to aid the team in improving departmental performance metrics.

· Contribute to the formulation and revision of operational policies and procedures.

· Advocate for the BLT program and assist in delivering BLT training sessions for new hires and management.

· Oversee software applications for requests such as account access and summarize group needs for restaurant and banquet services, while managing supply purchases using the P-Card.

· Ensure timely orders for work cell phones and office supplies, and facilitate badge creation.

· Attend operational meetings to document discussions and decisions.

· Support the guest services team by managing daily administrative tasks, including:

- Coordinating guest satisfaction survey results and feedback.

- Inputting customer feedback into GXP.

- Monitoring gift shop inventory and ensuring proper item placement.

- Coordinating schedules with the culinary team.

- Assisting the guest services team with printing group summaries.

- Executing purchases with the PCARD.

· Manage gift shop inventory and assist in item displays.

· Coordinate invoice payments across departments and create micro-reports for restaurant, café, and room service, including reviewing purchase orders.

· Assist the restaurant and banquet teams with recurring purchase orders, menu updates, and inventory monitoring.

· Support the kitchen team by maintaining requisition sheets and updating product pricing from suppliers.

· Standardize purchasing processes across departments to enhance efficiency.

· Ensure compliance with training on software applications and resources.

· Collaborate with department heads to foster excellent internal customer service and coordination.

· Perform additional administrative duties or special projects as needed.

Qualifications:

· Ability to maintain professional relationships across all departments.

· Effective communication skills, utilizing clear and professional language.

· High adaptability and capability to manage multiple priorities in a dynamic environment.

· Strong attention to detail.

· Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

· Uphold the highest standards of integrity and transparency.

· Excellent interpersonal skills for collaboration with multifunctional teams.

· Experience in the hospitality sector is advantageous.

Education and Experience:

· High school diploma or GED with 2-3 years of experience in hotel operations or a related field; or

· A four-year degree from an accredited institution in Hotel Management, Hospitality, Business Administration, or a related discipline, with at least 1 year of experience in food and beverage, culinary, event management, or a similar area.

We seek individuals with outstanding interpersonal, organizational, and communication skills who can thrive in a fast-paced environment, are proactive, creative, and enjoy teamwork.

Marriott International is committed to fostering a diverse workforce and maintaining an inclusive, people-first culture. We uphold non-discrimination on any protected basis.

  • Operations Administrative Specialist

    3 weeks ago

    Dorval, Quebec, Canada Marriott International Full time

    Job Overview: Reporting directly to the Guest Services Director, the Operations Administrative Specialist will provide essential support to department leaders and the team in implementing and utilizing administrative and operational tools, processes, and practices. This role is crucial for ensuring the smooth and efficient functioning of daily operations,...

  • Operations Administrative Specialist

    3 weeks ago

    Dorval, Quebec, Canada Marriott International Full time

    Job Overview: Reporting directly to the Guest Services Director, the Operations Administrative Specialist plays a crucial role in supporting department leaders and the team by implementing and utilizing administrative and operational tools, processes, and practices. This position serves as a key point of contact, facilitating communication and collaboration...

  • Methods Specialist

    3 days ago

    Dorval, Quebec, Canada Bombarbier Full time

    About the RoleWe are seeking a highly skilled and experienced Methods Specialist - Paint Operations to join our team at Bombardier. As a key member of our Paint Operations team, you will be responsible for ensuring the highest quality paint processes and procedures are in place to meet our customer's expectations.Key ResponsibilitiesDevelop and implement...

  • Methods Specialist

    3 days ago

    Dorval, Quebec, Canada Bombarbier Full time

    About the RoleWe are seeking a highly skilled and experienced Methods Specialist - Paint Operations to join our team at Bombardier. As a key member of our Paint Operations team, you will be responsible for ensuring the highest quality paint processes and procedures are in place to meet our customer's expectations.Key ResponsibilitiesDevelop and implement...

  • Cyber Operations Specialist

    3 weeks ago

    Dorval, Quebec, Canada Air Canada Full time

    Join a Leading Airline Becoming a part of Air Canada means aligning with a prestigious Canadian institution, recognized as a top airline in North America. Career Advancement Embark on a rewarding journey by becoming a member of our inclusive and dynamic workforce at the forefront of passenger aviation. Role Overview The Cyber Operations Specialist (Identity...

  • Administrative Operations Coordinator

    3 days ago

    Dorval, Quebec, Canada Marriott International Full time

    Job Summary:As an Administrative Operations Coordinator at Marriott International, you will play a vital role in supporting the Guest Services Director and the team in implementing and utilizing administrative and operational tools, processes, and practices to ensure the effectiveness and efficiency of day-to-day operations. You will serve as the point of...

  • Administrative Operations Coordinator

    3 days ago

    Dorval, Quebec, Canada Marriott International Full time

    Job Summary:As an Administrative Operations Coordinator at Marriott International, you will play a vital role in supporting the Guest Services Director and the team in implementing and utilizing administrative and operational tools, processes, and practices to ensure the effectiveness and efficiency of day-to-day operations. You will serve as the point of...

  • Cybersecurity Operations Specialist

    3 weeks ago

    Dorval, Quebec, Canada Air Canada Full time

    Join Air Canada, a distinguished symbol of Canadian excellence and recently recognized as the leading airline in North America. Embark on a rewarding career by becoming a part of our dynamic and diverse team at the forefront of passenger aviation. The Cybersecurity Operations Specialist will engage in critical tasks related to Identity and Access Management...

  • Facilities Operations Specialist

    3 days ago

    Dorval, Quebec, Canada Bombarbier Full time

    About the RoleBombardier is seeking a highly skilled and experienced professional to join our team as a Facilities Operations Specialist. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our facilities and infrastructure.Key ResponsibilitiesDevelop and implement effective facilities management strategies to...

  • Facilities Operations Specialist

    4 days ago

    Dorval, Quebec, Canada Bombarbier Full time

    About the RoleBombardier is seeking a highly skilled and experienced professional to join our team as a Facilities Operations Specialist. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our facilities and infrastructure.Key ResponsibilitiesDevelop and implement effective facilities management strategies to...

  • Pricing Operations Specialist

    9 hours ago

    Dorval, Quebec, Canada Air Canada Full time

    About Air CanadaAir Canada is a renowned Canadian airline, consistently ranked among the top airlines in North America. As a symbol of Canadian pride, we strive to provide exceptional service to our passengers.Job SummaryWe are seeking a skilled Pricing Operations Specialist to join our team. Reporting to the Manager Pricing Operations, this role will...

  • Pricing Operations Specialist

    24 hours ago

    Dorval, Quebec, Canada Air Canada Full time

    About Air CanadaAir Canada is a renowned Canadian airline, consistently ranked among the top airlines in North America. As a symbol of Canadian pride, we strive to provide exceptional service to our passengers.Job SummaryWe are seeking a skilled Pricing Operations Specialist to join our team. Reporting to the Manager Pricing Operations, this role will...

  • Business Operations Specialist

    3 days ago

    Dorval, Quebec, Canada CB Canada Full time

    Job Summary:CB Canada is seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in supporting the day-to-day operations of our business.Key Responsibilities:Provide administrative support to the operations team, including data entry, record-keeping, and...

  • Business Operations Specialist

    5 days ago

    Dorval, Quebec, Canada CB Canada Full time

    Job Summary:CB Canada is seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in supporting the day-to-day operations of our business.Key Responsibilities:Provide administrative support to the operations team, including data entry, record-keeping, and...

  • Transportation Operations Specialist

    2 weeks ago

    Dorval, Quebec, Canada Cardinal Health Full time

    Cardinal Health Canada is seeking a dedicated Transportation Operations Specialist to join our Dorval Operations Control Center (OCC). In this role, you will play a vital part in ensuring the smooth and efficient processing of orders and shipment coordination. You will collaborate closely with the Operations team to maintain optimal workflow and customer...

  • Facilities Operations Specialist

    1 week ago

    Dorval, Quebec, Canada Bombarbier Full time

    Job Summary:Bombardier is seeking a skilled Facilities Operations Specialist to join their team at the Dorval Plant 3 location. As a key member of the facilities team, you will play a crucial role in establishing the needs of various plant sectors, presenting projects, choosing innovative solutions, and ensuring compliance with health, safety, and...

  • Cyber Operations Specialist

    3 days ago

    Dorval, Quebec, Canada Air Canada Full time

    About the RoleWe are seeking a highly skilled Cyber Operations Specialist to join our team at Air Canada. As a key member of our Cyber Security team, you will play a critical role in protecting our data and systems, ensuring the safe and secure travel experience for our customers.Key ResponsibilitiesIdentity and Access Management (IAM): Monitor, support, and...

  • Cyber Operations Specialist

    4 days ago

    Dorval, Quebec, Canada Air Canada Full time

    About the RoleWe are seeking a highly skilled Cyber Operations Specialist to join our team at Air Canada. As a key member of our Cyber Security team, you will play a critical role in protecting our data and systems, ensuring the safe and secure travel experience for our customers.Key ResponsibilitiesIdentity and Access Management (IAM): Monitor, support, and...

  • Business Operations Specialist

    5 days ago

    Dorval, Quebec, Canada CB Canada Full time

    Job Title: Operations Admin IIJob Summary: We are seeking a highly organized and detail-oriented Operations Admin II to join our team at CB Canada. As an Operations Admin II, you will play a critical role in supporting the day-to-day operations of our organization.Key Responsibilities:Provide administrative support to the operations team, including data...

  • Pricing Operations Specialist

    3 days ago

    Dorval, Quebec, Canada Air Canada Full time

    About the RoleWe are seeking a highly skilled Pricing Operations Specialist to join our team at Air Canada. As a key member of our Pricing Operations team, you will play a critical role in ensuring the accuracy and integrity of our commercial and corporate fares, brands, and products.Key ResponsibilitiesImplement, distribute, and support Air Canada's...