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Executive Assistant

2 months ago

Toronto, Ontario, Canada SWTCH Energy Inc. Full time
About the Role

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant & Office Manager at SWTCH Energy Inc. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the clean energy revolution.

Key Responsibilities
  • Office Operations Management
    • Oversee and manage daily office activities to ensure smooth and efficient operations.
    • Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management.
    • Oversee office building maintenance, security, and access.
    • Manage office budget and look for opportunities to save on costs.
    • Support with company software licenses, including renewals and compliance management.
    • Maintain and implement office policies and procedures to foster a productive work environment.
    • Provide technical support for office computers, peripherals, and software applications.
    • Support with onboarding technology/software for new employees.
    • Assist with setup and maintenance of network systems, including ensuring connectivity and security.
  • Communication and Coordination
    • Act as the main point of contact for all internal and external communications.
    • Facilitate effective cross-departmental communication and collaboration.
    • Handle incoming inquiries with professionalism and discretion.
  • Event Coordination
    • Plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreat, etc.
    • Assist in the organization of industry conferences and exhibitions.
    • Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers.
  • Administrative Support
    • Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information.
    • Perform general office duties such as data entry, record-keeping, maintaining a clean and organized workspace, food and coffee machine replenishment, preparing for client meetings.
  • Executive Support
    • Organize and manage executives' calendars, including scheduling meetings and coordinating travel arrangements.
    • Prepare and arrange documents, presentations, and reports for executive meetings.
    • Serve as a liaison between executives and internal/external stakeholders as-needed.
    Requirements
    • Proven experience as an executive assistant or office manager.
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Proficient in Google Suite, Microsoft Office Suite, and other relevant software.
    • Ability to handle sensitive information with confidentiality.
    • Bachelor's degree in Business Administration or a related field is preferred.
    Benefits
    • Benefits Day 1
    • Impactful Work: Contribute to our mission of promoting sustainable energy practices and reducing carbon emissions globally.
    • Environmental Impact - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future.
    • Diversity - People develop their talents and skills in different ways. We value different paths and experiences.