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Executive Assistant

4 weeks ago

Ottawa, Ontario, Canada CATSA ACSTA Full time

Job Summary:

The Executive Assistant will provide high-level administrative support to the Vice-President, People, Culture and Experience. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

Key Responsibilities:

  • Provide administrative support to the Vice-President, including coordinating travel arrangements, preparing correspondence, and managing schedules.
  • Coordinate branch activities and ensure compliance with corporate requirements.
  • Develop and implement administrative processes to improve efficiency and effectiveness.
  • Supervise staff and lead teams as required.
  • Provide guidance and support to junior staff members.
  • Stay up-to-date with industry trends and best practices in administrative support.

Requirements:

  • High school or college diploma with relevant experience in office administration.
  • Minimum of five years of experience providing administrative services to senior management.
  • Advanced knowledge of MS Office Suite and other software applications.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Dependable, thorough, and able to demonstrate integrity.

Preferred Qualifications:

  • Experience providing administrative and secretarial services at an executive level.
  • Experience in implementing, monitoring, and identifying areas for improvement with respect to administrative processes, filing, tracking, and bring forward systems.
  • Knowledge of Treasury Board of Canada Secretariat regulations and their applicability to Crown corporations.

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