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Office Administration Specialist
3 months ago
Job Overview
Frequentis Group, a leading international provider of communication and information systems for mission-critical control centers, is seeking an Administrative Assistant.
This role is essential in supporting various functions including finance, human resources, operations, and sales within a dynamic team environment.
Key Responsibilities
As an Administrative Assistant, your responsibilities will include:
- Assisting with financial tasks such as accounts payable, invoicing, and expense reporting.
- Collaborating with human resources on recruitment processes, maintaining employee records, and organizing social events.
- Preparing various documents, including spreadsheets, reports, and presentations.
- Maintaining logs, databases, and filing systems, both digital and physical.
- Performing general clerical duties such as filing, copying, and scanning.
- Managing office supplies and inventory.
- Communicating effectively with both internal and external stakeholders.
- Providing support to colleagues and management as needed.
Qualifications
The ideal candidate will possess:
- A college diploma in business administration or a related field.
- A minimum of 2 years of experience in a similar administrative role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Desirable knowledge of SAP.
- The ability to work independently as well as collaboratively within a team.
- Excellent communication, organizational, and interpersonal skills.
- Attention to detail and a high level of accuracy.
- Strong problem-solving abilities.
- Flexibility to adapt to changing priorities.
- A positive attitude and initiative.
- Eligibility for Reliability Security Clearance.
- Fluency in both French and English.
Company Culture
At Frequentis, we are committed to fostering a safe and innovative working environment. Our culture is built on principles of fairness, respect, and appreciation for diversity. We prioritize work-life balance and offer equal opportunities for professional development.
Benefits
We provide long-term career opportunities within a supportive corporate culture. Our benefits include:
- Flexible working hours.
- Private medical insurance.
- Private pension plans.
- Training and development programs.
- Work-from-home options.
- Employee referral initiatives.
