Administrative Coordinator
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AA Business Consultancy.
Key Responsibilities:- Establish and implement policies and procedures to ensure efficient office operations.
- Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records.
- Manage contracts, agreements, and other documents, and ensure compliance with company policies.
- Provide exceptional customer service, responding to telephone and electronic enquiries in a timely and professional manner.
- Compile data, statistics, and other information to support business decisions, and maintain accurate and up-to-date records.
- Set up and maintain manual and computerized information filing systems, and ensure data security and confidentiality.
- Carry out administrative tasks, including answering phone calls, responding to emails, and preparing correspondence.
- Oversee and coordinate office administrative procedures, ensuring timely completion of tasks and deadlines.
- Review and evaluate new administrative procedures, and implement improvements to increase efficiency and productivity.
- Establish work priorities, and ensure procedures are followed and deadlines are met.
- Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
- Assist in the preparation of operating budgets, and maintain inventory and budgetary controls.
- Assemble data and prepare periodic and special reports, manuals, and correspondence, using Microsoft Publisher, MS Excel, MS Outlook, MS PowerPoint, MS Word, and other software.
- 1 year to less than 2 years of experience in an administrative role.
- Excellent oral and written communication skills, with the ability to communicate effectively with colleagues, clients, and stakeholders.
- Flexibility, reliability, and efficiency in a fast-paced environment.
- Ability to work under pressure, meet deadlines, and maintain attention to detail.
- Proficiency in Microsoft Office, including Publisher, Excel, Outlook, PowerPoint, and Word.
- Knowledge of accounting software and inventory control software.
Our office is a fast-paced environment with tight deadlines, and we require our Administrative Assistant to be able to work effectively in this setting.
What We Offer:- Free parking available.
- Permanent employment.
- 30 to 35 hours per week.
- English language of work.
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