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Office Administrator
2 months ago
Job Summary
Pennecon is seeking a highly organized and detail-oriented Office Administrator to join their team. As a key member of the Operations Team, this individual will be responsible for providing administrative support, managing office operations, and ensuring the smooth day-to-day functioning of the organization.
Key Responsibilities
- Provide administrative support to the Operations Team, including preparing job bids, scheduling meetings, and arranging travel.
- Assist with document control and issuance of documentation to vendors and customers.
- Maintain an up-to-date and systematic filing system to support operations.
- Support the PHS Operations team with filing, travel arrangements, and formatting reports.
- Assist with the administration of the Intelex Quote Log and ensure accurate backlog and pipeline reports.
- Develop operational reports as requested by the Operations Team.
- Monitor the phone system and fill the capacity of receptionist.
Requirements
The ideal candidate will have 3-5 years of experience in an office administration capacity, with a diploma in Office/Business Administration or an equivalency of education and work experience. Excellent organizational, communication, and computer skills are essential. Experience with Microsoft Office suite and accounting IT systems is an asset.
