Finance Manager

2 days ago

Ottawa, Ontario, Canada Makonsag Aboriginal Head Start Inc Full time

About Makonsag Aboriginal Head Start Inc

Makonsag Aboriginal Head Start Inc is a licensed childcare centre that fosters the holistic growth of Indigenous children. We are seeking a highly skilled and experienced Finance Manager to join our team.

Job Summary

The Finance Manager will be responsible for the comptrollership function of Makonsag Aboriginal Head Start Inc. This includes managing budgets and variance reports, financial controls, preparation of related parts of the Main Estimates, developing financial policy, internal audit, providing financial administration advice, and managing specific financial and administrative systems.

Key Responsibilities

  • Develop and maintain financial processes and documentation that allow the organization to make sound decisions.
  • Execute billing, receivables, payables, and general ledger functions. Oversee bi-weekly payroll time entry and T4 preparations.
  • Work alongside the Executive Director to ensure timely preparation of the annual organizational operating and program budgets to support core administration and cash flow projections and forecasting.
  • Ensure timely preparation of the budgets for approval by the Executive Director and Board of Directors. Collaborate with program managers on ongoing monitoring of budget to actual results and report on organizational performance relative to budgets (variance reporting).
  • Prepare and present financial statements, summaries, and other financial analyses quarterly, annually, and as required by the Executive Director and Board of Directors.
  • Ensure account reconciliations and journal entries are completed.
  • Prepare schedules for financial review/annual audit.
  • Work with external auditing firm to complete the annual audit.
  • Communicate technical financial information effectively, orally and in writing, to stakeholders with a broad range of familiarity with financial terminology.
  • Ensure that the organization is in compliance with regulations by aligning with best practices, financial operations, chart of accounts, values definition, budgeting, reporting, and internal controls.
  • Lead and assist with design, development, implementation, maintenance, and modification of budget (including cash flow projections for multiple years).
  • Analyze financial information and prepare reports for the management and Board of Directors to discuss the financial health of the organization.
  • Familiarize yourself with and oversee various contribution agreements.
  • Act as an advisor to the Executive Director and management team and external stakeholders (e.g., auditors, banks, funders, partners).
  • Monthly CWELCC system attendance reporting, including vacancies, operating capacity, and waitlist reporting.
  • Set up payment information and automatic bi-weekly payment withdrawals for full fee families.

Requirements

  • Completion of university degree in Commerce/Business Administration, Finance, or a similar field of study is required.
  • Three to five years of Finance and non-profit financial management experience, preferably at the senior level, is required.
  • Standard First Aid, including infant and child CPR, or ability to obtain.
  • Police record check (vulnerable sector) completed in the last 6 months.
  • Immunizations up-to-date unless seeking exemption.
  • Proof of COVID-19 vaccine (Dose 1 & 2).
  • Chartered Professional Accountant or Financial Planning and Analysis (CPA/FPA) designation preferred.
  • Knowledge of accounting theory, Generally Accepted Accounting Principles (GAAP), and financial reporting requirements to accurately determine the implications and ramifications of any potential disclosure and/or accrual issues.
  • Ability to prepare financial reports and analysis supporting financial accounts and administration of contribution agreements.
  • Skills and proficiency in using computer software applications (particularly spreadsheet, database, and statistical applications).
  • Proven ability to work in a collaborative team environment and communicate openly with team members, management, and families.
  • Strong verbal and written communication skills; Indigenous language is an asset.

What We Offer

  • Continuous opportunities for professional growth.
  • Celebrate cultural teachings and incorporate them in program curriculum.
  • Exciting professional development opportunities in Ottawa, Ontario, and throughout Canada.
  • Competitive salary and benefits.
  • Opportunities to participate in other projects, community outreach, and educational environments.

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