Document Controller

1 month ago

Montreal, Quebec, Canada Lantic Inc. Full time

Job Summary:

Lantic Inc. is seeking a skilled Document Controller to join their team. As a key member of the LEAP project, you will be responsible for managing and monitoring documentation, ensuring effective communication with the team and stakeholders.

Responsibilities:

  • Develop and maintain a document management system in accordance with the project execution plan.
  • Ensure compliance with document checks and file specifications.
  • Transcribe meeting minutes and communicate updates to the team.
  • Prepare agendas and documents for weekly meetings.
  • Design document workflows for the project.
  • Monitor governance and document status.
  • Follow up with the project team to ensure timely document submission and review.
  • Provide weekly reports to the project manager on document progress and RFI responses.
  • Maintain a log of document transmission and exchanges with contractors.
  • Manage the SharePoint structure and document list.
  • Assist the project manager and construction manager in organizing meetings and developing meeting minutes.
  • Validate project invoices with the project manager.
  • Maintain the contractor's performance log.

Qualifications and Experience:

  • Experience in construction coordination, particularly in civil, structural, and architectural aspects, is an asset.
  • Knowledge of Procore software is an asset.
  • Minimum 3 years of experience in the construction field or equivalent combination of technical training and experience.
  • Good understanding of contractual conditions and financial aspects of a construction project.
  • Technical diploma in construction, building, or architecture.
  • Experience as a draftsman is an asset.
  • Resourcefulness and ability to manage multiple priorities.
  • Good sense of initiative and ability to adapt to a fast-paced environment.
  • Effective communication skills.

Working Conditions:

Office environment.

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