Office Coordinator

3 weeks ago

Calgary, Alberta, Canada Quality Craft Kitchen Cabinets Inc Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at Quality Craft Kitchen Cabinets Inc. This role is essential in ensuring the smooth functioning of our office and assisting in various administrative tasks.

Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years.
Key Responsibilities
  • Coordinate and organize seminars, conferences, and meetings.
  • Oversee and mentor junior staff members.
  • Facilitate training sessions for new employees.
  • Document and prepare minutes for meetings and events.
  • Establish and implement office procedures and workflows.
  • Manage scheduling and confirmation of appointments.
  • Handle incoming calls and relay messages efficiently.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Maintain inventory and order office supplies as needed.
  • Arrange travel plans, itineraries, and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Skills
  • Proficient in MS Excel, MS PowerPoint, MS Word, MS Access, and MS Office Suite.
Specialization Areas
  • Correspondence management.
  • Report and record keeping.
  • Financial documentation, including statements and invoices.
Security and Safety
  • Completion of a criminal record check is required.
Work Environment
  • Ability to work under pressure and manage repetitive tasks effectively.
Experience Requirements
  • 1 to less than 2 years of relevant experience.
Support for Newcomers and Refugees
  • Assist in recruiting newcomers and refugees displaced by conflict or disaster.
  • Provide support for foreign credential recognition.
Employment Details
  • Type: Permanent
  • Language of Work: English
  • Hours: 40 hours per week

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