Executive Assistant

3 weeks ago

Toronto, Ontario, Canada York University Full time

Job Summary:
We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to the Office of the Dean and the Office of the Executive Officer at York University's Schulich School of Business. As a key member of the team, you will be responsible for maintaining a high level of professionalism, discretion, and confidentiality in your work.

Key Responsibilities:
• Provide administrative support to the Dean and Executive Officer, including preparing correspondence, reports, and presentations.
• Manage calendars, coordinate travel arrangements, and make reservations as needed.
• Develop and implement effective systems for managing paperwork, files, and other administrative tasks.
• Coordinate events, meetings, and conferences, ensuring seamless execution and follow-up.
• Develop and maintain relationships with stakeholders, including alumni, corporations, foundations, students, and faculty.
• Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
• Collaborate with other teams to achieve shared goals and objectives.

Requirements:
• Post-secondary diploma in a relevant field, such as business administration or a related field.
• 2+ years of experience in an administrative role, preferably in a unionized environment.
• Excellent communication, organizational, and problem-solving skills.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
• Strong attention to detail and ability to maintain confidentiality.

What We Offer:
• Competitive salary and benefits package.
• Opportunity to work in a dynamic and innovative environment.
• Professional development and growth opportunities.
• Collaborative and supportive team environment.

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