Office Coordinator

1 week ago

Montreal, Quebec, Canada Colliers Project Leaders Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Colliers Project Leaders. As the first point of contact for our office, you will be responsible for ensuring the smooth operation of our business unit.

Key Responsibilities
  • Office Management: Ensure the office is well-stocked with essential supplies, snacks, and coffee to keep our team members fueled and focused.
  • Administrative Support: Provide support to internal stakeholders to help drive business success.
  • Office Environment: Maintain a professional and welcoming office environment at all times.
  • Administrative Tasks: Coordinate incoming and outgoing mail and couriers, prepare and assemble documents, and assist with administration of office functions.
  • Visitor Management: Greet and receive visitors to our office.
  • Travel Arrangements: Research, book, and manage travel arrangements for regional staff through our travel provider.
  • Administrative Duties: Complete month-end administrative tasks, such as company car mileage logs and visa reconciliations, to ensure deadlines are met.
  • Timesheet Management: Track and follow up on completion of staff weekly and monthly timesheets to ensure deadlines are met.
  • Insurance and Certificates: Request insurance and Worker's Compensation certificates for projects and proposals as needed.
  • Committee Support: Support Joint Health & Safety initiatives, Quality Assurance processes, and other regional committees as delegated.
Requirements
  • Language Skills: Fluency in both French and English.
  • Communication and Organization: Excellent communication and organizational skills, with a passion for organizing and participating in office events.
  • Experience: 2-5 years' experience in an administrative capacity or as an Administrative Assistant.
  • Interpersonal Skills: Superior interpersonal skills and a willingness to take initiative.
  • Computer Skills: Superior computer skills in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Education: A post-secondary diploma or degree in business administration is desirable.
  • Analytical and Problem-Solving Skills: Developed analytical, decision-making, and problem-solving skills.
  • Prioritization and Time Management: An aptitude for managing competing priorities in a busy office environment.
  • Teamwork and Collaboration: A willingness to be cooperative, assist others, and take on new responsibilities.
  • Accountability and Attention to Detail: A high degree of personal responsibility, attention to detail, and accountability.
  • Self-Motivation and Proactivity: Self-motivation with a proactive approach to completing tasks.
  • Urgency and Deadline Management: A sense of urgency and ability to meet deadlines.

  • Office Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Intelcom Full time

    About the Role:The Office Coordinator is a key member of our team at Intelcom, responsible for ensuring the smooth and efficient operation of our office services. This role involves managing day-to-day office tasks, coordinating team activities, ensuring compliance with office policies, and serving as the main point of contact for any office-related...

  • Office Coordinator

    1 week ago

    Montreal, Quebec, Canada Valgui transport inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Valgui Transport Inc. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management team, including...

  • Office Coordinator

    2 hours ago

    Montreal, Quebec, Canada Allied Properties REIT Full time

    About Allied Properties REITAllied Properties REIT is a leading provider of distinctive urban workspaces in Canadian cities. Our mission is to deliver exceptional environments that foster creativity and connectivity for knowledge-based businesses.Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team in Montreal....

  • Office Coordinator

    1 week ago

    Montreal, Quebec, Canada Colliers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Colliers Project Leaders. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the success of our business.Key ResponsibilitiesEnsure...

  • Office Coordinator

    6 days ago

    Montreal, Quebec, Canada Colliers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Colliers Project Leaders. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the success of our business.Key ResponsibilitiesEnsure...

  • Office Coordinator

    2 days ago

    Montreal, Quebec, Canada Colliers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Colliers Project Leaders. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the overall success of our business.Key...

  • Office Coordinator

    2 days ago

    Montreal, Quebec, Canada Colliers Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Colliers Project Leaders. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the overall success of our business.Key...

  • Logistic and Distribution Coordinator

    4 months ago

    Montreal, Quebec, Canada DeSerres (head office) Full time

    You are known for your problem-solving skills and sense of priorities? Here's an exciting opportunity to join the DeSerres transportation and distribution team Put your skills to work for a leading name in art supplies, hobbies and crafts in this permanent, full-time position at our Montreal head office.What we offer:36 hours work week;3 weeks vacation after...

  • Office Coordinator

    5 days ago

    Montreal, Quebec, Canada Unito Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Unito. As an Office Coordinator, you will be responsible for managing day-to-day office operations, ensuring the office is always stocked and running smoothly. This includes maintaining relationships with vendors, managing inventory, and performing...

  • Office Coordinator

    5 days ago

    Montreal, Quebec, Canada Unito Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Unito. As an Office Coordinator, you will be responsible for managing day-to-day office operations, ensuring the office is always stocked and running smoothly. This includes maintaining relationships with vendors, managing inventory, and performing...

  • Office Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Colliers Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Colliers. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office, providing administrative support to internal stakeholders, and contributing to the success of our business.Key ResponsibilitiesOffice...

  • Office Coordinator

    1 week ago

    Montreal, Quebec, Canada 9902996 CANADA CORPORATION Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 9902996 CANADA CORPORATION. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments for our team membersCoordinate...

  • Office Coordinator

    4 weeks ago

    Montreal, Quebec, Canada 181158 canada inc Full time

    Office Coordinator RoleEducation: Completion of secondary school is required.Experience: A minimum of 2-3 years in a similar position is preferred.Key ResponsibilitiesManage and distribute incoming correspondence and materials.Develop and implement office procedures and workflows.Organize and confirm appointments and meetings.Handle telephone inquiries and...

  • Office Coordinator

    4 weeks ago

    Montreal, Quebec, Canada ARTICLES EN CUIR C.B.M. INC. Full time

    Position OverviewWe are seeking a dedicated Office Coordinator to join our team at ARTICLES EN CUIR C.B.M. INC.. This role is essential in ensuring the smooth operation of our office environment.QualificationsEducation: Completion of secondary school is required.Experience: A minimum of 1 to 2 years of relevant experience is preferred.Key ResponsibilitiesThe...

  • Office Coordinator

    4 weeks ago

    Montreal, Quebec, Canada ARTICLES EN CUIR C.B.M. INC. Full time

    Position OverviewWe are seeking a dedicated Office Coordinator to join our team at ARTICLES EN CUIR C.B.M. INC.. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.QualificationsEducation: Completion of secondary (high) school graduation certificate is required.Key...

  • Office Coordinator

    4 weeks ago

    Montreal, Quebec, Canada 9426-3506 quebec inc Full time

    Office Coordinator RoleEducation: Completion of secondary education Experience: 1 to 2 years in a related fieldPrimary DutiesSort and distribute incoming correspondence and materials Arrange and verify appointments Handle phone calls and relay information Address electronic inquiries Oversee office supplies and stock levels Welcome guests and guide them to...

  • Office Coordinator

    4 weeks ago

    Montreal, Quebec, Canada M Rentals Full time

    Company OverviewM Rentals Montréal is an innovative and vibrant organization dedicated to the real estate sector. Our team focuses on both residential and commercial leasing in the Montréal area and its surroundings.Role SummaryAs an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our business. Your...

  • Office Experience Coordinator

    4 days ago

    Montreal, Quebec, Canada Boston Consulting Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Experience Coordinator to join our team at the Boston Consulting Group. As an Office Experience Coordinator, you will be responsible for providing exceptional customer service, coordinating events, and maintaining the overall appearance of our office.Key ResponsibilitiesFacilities and...

  • Office Experience Coordinator

    4 days ago

    Montreal, Quebec, Canada Boston Consulting Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Experience Coordinator to join our team at the Boston Consulting Group. As an Office Experience Coordinator, you will be responsible for providing exceptional customer service, coordinating events, and maintaining the overall appearance of our office.Key ResponsibilitiesFacilities and...

  • Office Experience Coordinator

    4 days ago

    Montreal, Quebec, Canada Boston Consulting Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Experience Coordinator to join our team at the Boston Consulting Group. As an Office Experience Coordinator, you will be responsible for providing exceptional customer service, coordinating events, and maintaining the overall appearance of our office.Key ResponsibilitiesFacilities and...