Office Coordinator

3 weeks ago


Chilliwack, Canada Encode Technologies Inc. Full time
Position Overview

As an Executive Administrative Specialist at Encode Technologies Inc., you will play a pivotal role in ensuring the smooth operation of our office environment. Your responsibilities will encompass a variety of administrative tasks that are essential for the success of our team.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • Team Supervision: Oversee and guide the work of other administrative staff.
  • Training: Facilitate training sessions for new employees and existing staff.
  • Documentation: Record and prepare detailed minutes for meetings and events.
  • Recruitment Strategies: Develop and implement effective recruitment plans.
  • Communication Management: Handle telephone communications and relay messages efficiently.
  • Strategy Development: Oversee the creation of communication strategies.
  • Negotiation: Engage in negotiations for collective agreements.
  • Consultation Procedures: Organize procedures for staff consultations and grievances.
  • Travel Arrangements: Plan travel itineraries and make necessary reservations.
  • Information Management: Establish and maintain both manual and digital filing systems.
  • Project Oversight: Assign and review various projects and programs.
Qualifications
  • Education: Completion of secondary (high) school graduation certificate.
  • Experience: A minimum of 1 year and up to 2 years in a similar role.
  • Employment Type: Permanent position.
  • Working Language: English.
  • Work Hours: 30 to 40 hours per week.

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