Administrative Assistant

3 weeks ago

Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time
Job Title: Administrative Assistant - Legal Support

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant - Legal Support, you will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients, lawyers, and other stakeholders.
  • Maintain Filing System: Maintain a well-organized filing system, both physical and digital, to ensure easy access to documents and records.
  • Office Procedures and Routines: Determine and establish office procedures and routines to ensure efficient workflow and productivity.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Correspondence and Documents: Prepare and key in correspondence and legal documents, ensuring accuracy and attention to detail.
  • Document Review: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Bookkeeping Tasks: Perform basic bookkeeping tasks, including data entry and record-keeping.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role, preferably in a legal setting.
  • Language: Fluency in English.
  • Work Hours: 30 to 40 hours per week.
Personal Suitability:
  • Accurate: Ability to maintain accurate records and perform tasks with attention to detail.
  • Client Focus: Excellent communication and interpersonal skills to provide exceptional client service.
  • Dependability: Reliable and dependable, with a strong work ethic.
  • Efficient Interpersonal Skills: Ability to work effectively with colleagues, clients, and stakeholders.
  • Excellent Oral Communication: Strong verbal communication skills to effectively communicate with clients and colleagues.
  • Excellent Written Communication: Strong written communication skills to prepare correspondence and documents.
  • Organized: Ability to prioritize tasks, manage time, and maintain a organized workspace.
  • Reliability: Reliable and dependable, with a strong work ethic.
  • Team Player: Ability to work collaboratively as part of a team.
  • Ability to Multitask: Ability to prioritize tasks, manage time, and maintain a organized workspace.

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