Administrative Assistant

4 weeks ago

Ajax, Ontario, Canada MAGNUM INSIGHT IMMIGRATION INC Full time
Job Title: Administrative Assistant - Legal Support

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MAGNUM INSIGHT IMMIGRATION INC. As an Administrative Assistant - Legal Support, you will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients, attorneys, and other stakeholders.
  • Maintain Filing System: Maintain accurate and up-to-date filing systems for client files, contracts, and other documents.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient and effective operation.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Correspondence: Prepare and key in correspondence and legal documents, ensuring accuracy and attention to detail.
  • Document Review: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Bookkeeping: Perform basic bookkeeping tasks, including invoicing and expense tracking.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role, preferably in a legal setting.
  • Language: Fluency in English.
  • Work Environment: Fast-paced environment with tight deadlines and a large caseload.
  • Personal Suitability: Accurate, client-focused, dependable, efficient interpersonal skills, excellent oral and written communication, organized, reliable, team player, and ability to multitask.
Work Conditions:
  • Work Hours: 30 to 40 hours per week.
  • Duration: Permanent position.

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