Bilingual Real Estate Administrator

4 weeks ago

Ottawa, Ontario, Canada First Capital Full time

First Capital is a leading firm specializing in the ownership, management, and development of grocery-anchored open-air shopping centers in vibrant communities across Canada. Our dedicated team works collaboratively to cultivate successful properties that deliver value to businesses, investors, and the neighborhoods we serve.

Position: Bilingual Real Estate Administrator

Location: Gloucester City Centre, Ottawa

We are looking for a Bilingual Real Estate Administrator to become a vital part of our proactive property management team. Reporting directly to the Property Manager, you will be tasked with a variety of functions essential for the efficient operation and upkeep of a portfolio of retail properties.

  • Generate accounts receivable reports
  • Handle accounts payable transactions
  • Assist in the budgeting process
  • Oversee supplier invoicing
  • Review and analyze rent rolls
  • Engage in communication with tenants

Your role will be crucial in supporting property operations and fostering positive tenant relationships. Key responsibilities include:

  • Preparing accounts receivable reports and providing insights
  • Processing purchase orders and managing invoices
  • Ensuring timely payment of utility bills
  • Assisting with tenant chargebacks
  • Compiling tenant statements
  • Coordinating maintenance and security requests
  • Collaborating with accounting and legal departments
  • Performing reception duties as needed
  • Participating in special projects and initiatives

Qualifications:

  • 1-3 years of experience in an administrative role
  • Fundamental knowledge of accounting principles
  • Post-secondary education in business or a related discipline
  • Full bilingual proficiency in French and English
  • Proficient in computer applications, particularly Microsoft Office
  • Familiarity with JDE and Building Engines is advantageous

Perks:

  • Flexible working hours
  • Opportunities for remote work
  • Paid time off during the holiday season in December

We are dedicated to promoting diversity and inclusion in the workplace. All qualified candidates are encouraged to apply. Accommodations are available for applicants with disabilities upon request.

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