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Office Coordinator for Real Estate Operations

3 months ago

Ottawa, Ontario, Canada Karan Sharma Real Estate Corp. Full time
Position Overview

The Administrative Assistant at Karan Sharma Real Estate Corp. plays a vital role in ensuring the smooth operation of our office. This permanent position requires a dedicated individual with a strong background in administrative tasks within the real estate sector.

Key Responsibilities
  • Work Schedule: 35 hours per week
  • Language Requirement: English
  • Educational Background: Bachelor's degree
  • Experience: 1 to 2 years in a similar role
Work Environment

Our office is fast-paced and requires the ability to work independently while managing multiple tasks. You will be responsible for overseeing daily operations and providing administrative support to ensure efficiency.

Core Duties
  • Organize and coordinate seminars and conferences
  • Document and prepare minutes for meetings
  • Establish office procedures and routines
  • Develop and implement recruitment strategies
  • Schedule appointments and manage calendars
  • Facilitate training and development initiatives
  • Handle incoming calls and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Manage office supplies and inventory
  • Negotiate agreements on behalf of the organization
  • Arrange travel itineraries and reservations
  • Welcome visitors and direct them appropriately
  • Provide exceptional customer service
  • Support clients post-sale with ongoing assistance
  • Plan and evaluate daily operational activities
Supervisory Responsibilities

Oversee a small team, providing guidance and support to ensure productivity.

Technical Skills

Proficiency in the following software is essential:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Strong organizational skills
  • Attention to detail
  • Reliability and time management skills
  • A client-focused approach
Financial Benefits

Eligible for bonuses based on performance.

Community Support Initiatives

Participates in programs that support newcomers, youth employment, Indigenous people, mature workers, and visible minorities.