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Administrative Operations Specialist

3 months ago

Halifax, Nova Scotia, Canada Kungfu Trucking Full time
Position Overview

The Office Management Coordinator plays a vital role in ensuring the smooth operation of our administrative functions at Kungfu Trucking. This position is essential for maintaining organizational efficiency and effectiveness.

Key Responsibilities
  • Administrative Procedures: Develop and implement new administrative processes to enhance operational efficiency.
  • Evaluation: Assess and refine existing administrative procedures to ensure optimal performance.
  • Team Leadership: Delegate tasks to office support personnel and oversee their work to ensure adherence to standards.
  • Work Prioritization: Establish priorities for tasks and ensure compliance with established procedures and deadlines.
  • Administrative Activities: Manage the administrative functions of the office, ensuring all activities are executed efficiently.
  • Office Services Coordination: Plan and coordinate office services, including accommodation, equipment, supplies, and maintenance.
  • Budget Management: Assist in preparing the operating budget and maintain effective inventory and budgetary controls.
  • Reporting: Compile data and prepare various reports, manuals, and correspondence as needed.
  • Data Management: Perform data entry tasks accurately and efficiently.
  • Office Procedures Oversight: Monitor and coordinate office administrative procedures to ensure consistency and effectiveness.
  • Evaluation: Continuously monitor and evaluate office operations for improvement opportunities.
  • Financial Oversight: Plan and control budgetary expenditures to align with organizational goals.
Technical Skills
  • Proficient in MS Excel, MS Office, MS PowerPoint, and Google Drive.
Personal Attributes
  • Strong interpersonal skills.
  • Highly organized and reliable.
  • Ability to multitask effectively.
  • Excellent time management skills.
  • Collaborative team player.
Experience Requirements
  • Previous experience in a similar role is considered an asset.
Benefits
  • Comprehensive health care plan.
  • Permanent employment opportunity.
  • Work language: English.
  • Standard work hours: 35 hours per week.