Business Operations Assistant

4 weeks ago

St John's, Newfoundland and Labrador, Canada LGL Limited Full time
Position Overview

We are seeking a dedicated **Administrative Assistant** to join our team at **LGL Limited**. This role is essential in ensuring the smooth operation of our office environment.

Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program of 1 to 2 years
  • Experience: Previous experience is considered an asset
Work Environment
  • Consulting firm
  • Research and consulting firm
Key Responsibilities
  • Facilitate the flow of information within the team
  • Manage incoming mail and other communications
  • Document and prepare minutes for meetings, seminars, and conferences
  • Organize and confirm appointments
  • Handle telephone inquiries and relay messages
  • Respond to electronic inquiries
  • Oversee report preparation
  • Address employee questions and concerns
  • Order and maintain office supplies
  • Collaborate with management, union representatives, and HR consultants
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them appropriately
  • Establish and maintain filing systems, both manual and digital
  • Draft and proofread correspondence and documents
  • Provide exceptional customer service
  • Assist with basic bookkeeping tasks
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, SharePoint, MS Office, Adobe Acrobat Reader, and electronic mail
Field of Expertise
  • Business administration/management
Specialization
  • Reports and records management
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Work effectively under pressure and meet tight deadlines
  • Attention to detail and ability to handle repetitive tasks
  • Manage a large caseload and workload with minimal supervision
Personal Attributes
  • Strong multitasking abilities
  • Excellent oral and written communication skills
  • Flexibility and organizational skills
  • Team-oriented and client-focused
  • Reliable with strong time management and adaptability
  • Accountable and dependable with a commitment to due diligence
  • Quick learner
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you legally authorized to work in Canada?
  • Do you reside near the advertised location?
  • Do you have prior experience in this field?
  • What is the highest level of education you have completed?
  • What is your current field of study?
  • What is your current level of study?

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