Operations Support Administrator

1 month ago

Fort McMurray, Canada Secure Energy Full time

Together, we are SECURE

Job Purpose:

The Operations Support Administrator plays a crucial role in providing comprehensive administrative assistance to the Operations and Project Management teams. The ideal candidate will swiftly acquire an understanding of daily operations and organizational activities while ensuring exceptional customer service.

Key Responsibilities

The duties associated with this position encompass, but are not limited to:

  • General administrative tasks (preparing for meetings, organizing documents, planning travel, managing expenses, etc.)
  • Delivering knowledgeable and friendly customer service at the reception area
  • Welcoming and directing visitors at the front desk
  • Managing incoming calls by answering, screening, and forwarding them appropriately
  • Administering and maintaining Accounts Payable and Accounts Receivable
  • Submitting and monitoring vendor invoices
  • Processing tickets and generating and tracking statements/invoices
  • Assisting with the entry of daily volumes, inventories, and transfers
  • Organizing, scanning, and managing incoming/outgoing mail
  • Operating the scale desk and facilitating customer approvals, including: Scale trucks in/out and confirming load types
  • Ensuring accurate data entry into computerized systems with a focus on precision and timeliness.
  • Capturing field paperwork (e.g., field tickets) accurately and promptly
  • Coordinating the flow of field paperwork to ensure necessary approvals are secured and documents are sent to the correct department or individual
  • Performing general clerical tasks such as photocopying, faxing, mailing, and filing
  • Undertaking related tasks and projects as needed

Qualifications/Competencies

The candidate for this role should possess:

  • High School Diploma or GED
  • An Administration or Accounting Certificate/Diploma is considered an asset
  • A minimum of 2 years of experience in administrative or accounting roles
  • Strong time management and organizational skills, with the ability to perform effectively under pressure, meet tight deadlines, and handle multiple tasks
  • Adaptability and the ability to engage within diverse working environments
  • Proven ability to work collaboratively in a team-oriented setting
  • Excellent communication, interpersonal, and customer service skills

Why SECURE?

At SECURE, we prioritize opportunities for growth and improvement for our employees, customers, partners, and the communities we serve. Our dynamic team is driven by customer needs and is committed to making a meaningful impact. We aim to attract, retain, and motivate our workforce by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding career opportunities, we provide an appealing employee benefits package, which includes:

  • Competitive industry wages with a solid base salary and compensation programs
  • Leading safety standards
  • A comprehensive benefits package that includes:
  • Employer-paid benefits: health, dental, and more
  • Health Care Spending Account
  • Employee Wellness Program
  • Employee savings plans
  • Opportunities for career progression and internal mobility, including off-season rotational roles
  • Community investment initiatives
  • A competitive employee referral program

Stay connected with us for the latest updates and opportunities.

SECURE is an equal opportunity employer. All applicants are evaluated without regard to race, age, disability, sexual orientation, religion, or belief.

  • Operations Support Administrator

    1 month ago

    Fort McMurray, Canada Secure Energy Full time

    About Us: At SECURE Energy, we pride ourselves on being a dynamic and innovative company dedicated to providing exceptional service in the energy sector. Position Overview: The Operations Support Administrator plays a crucial role in ensuring the smooth functioning of our Operations and Project Management teams. This position requires a...

  • Administrative Support Specialist

    3 weeks ago

    Fort McMurray, Canada Haryanvi Brothers Ltd (HBL) Full time

    About the RoleHaryanvi Brothers Ltd (HBL) is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesReview, evaluate, and implement new administrative procedures to improve...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Haryanvi Brothers Ltd (HBL) Full time

    About the RoleHaryanvi Brothers Ltd (HBL) is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesReview, evaluate, and implement new administrative procedures to improve...

  • Administrative Support Specialist

    3 weeks ago

    Fort McMurray, Canada Robert Martin Clarke Jones Professional Corporation Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Robert Martin Clarke Jones Professional Corporation. As an Administrative Support Specialist, you will play a key role in ensuring the smooth operation of our office.Key ResponsibilitiesEvent Planning: Coordinate and arrange seminars,...

  • IT Support Administrator

    4 months ago

    Fort McMurray, Canada Fort McKay Group of Companies Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset - people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the...

  • Administrative Support Specialist

    3 weeks ago

    Fort McMurray, Canada Stigg Security Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stigg Security Inc. as a key member of our administrative staff.Key ResponsibilitiesOperational ManagementDirect and control daily office operations to ensure seamless execution of tasks and projects.Evaluate daily operations to identify areas for...

  • Administrative Support Specialist

    1 week ago

    Fort McMurray, Canada Alberta Health Services Full time

    Your Opportunity:A challenging and rewarding Administrative Support III position is available within Alberta Health Services, Fort McMurray area, with the Community Mental Health and Addiction program. Reporting to the Manager, the incumbent will perform a variety of duties, including administrative and receptionist responsibilities for the various programs....

  • Administrative Support Specialist

    1 week ago

    Fort McMurray, Canada Alberta Health Services Full time

    Your Opportunity:A challenging and rewarding Administrative Support III position is available within Alberta Health Services, Fort McMurray area, with the Community Mental Health and Addiction program. Reporting to the Manager, the incumbent will perform a variety of duties, including administrative and receptionist responsibilities for the various programs....

  • Administrative Support Specialist

    1 week ago

    Fort McMurray, Canada Alberta Health Services Full time

    Your Opportunity:A challenging and rewarding Administrative Support III position exists within Alberta Health Services, Fort McMurray area, with the Community Mental Health and Addiction program. Reporting to the Manager, the incumbent performs a variety of duties, including administrative and receptionist responsibilities for the various programs. The ideal...

  • Administrative Support Specialist

    1 week ago

    Fort McMurray, Canada Alberta Health Services Full time

    Your Opportunity:A challenging and rewarding Administrative Support III position exists within Alberta Health Services, Fort McMurray area, with the Community Mental Health and Addiction program. Reporting to the Manager, the incumbent performs a variety of duties, including administrative and receptionist responsibilities for the various programs. The ideal...

  • Administrative Support Specialist

    3 weeks ago

    Fort McMurray, Canada Alberta Health Services Full time

    Job Summary:Alberta Health Services is seeking an experienced Administrative Support III to support complex procedures, practices, and initiatives within a department or program.Key Responsibilities:Provide advanced administrative support to ensure efficient operations and effective communication.Develop and implement administrative procedures to improve...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Alberta Health Services Full time

    Job Summary:Alberta Health Services is seeking an experienced Administrative Support III to support complex procedures, practices, and initiatives within a department or program.Key Responsibilities:Provide advanced administrative support to ensure efficient operations and effective communication.Develop and implement administrative procedures to improve...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Alberta Health Services Full time

    Job Summary:Alberta Health Services is seeking an experienced Administrative Support III to support complex procedures, practices, and initiatives within a department or program.Key Responsibilities:Provide advanced administrative support to ensure efficient operations and effective communication.Develop and implement administrative procedures to improve...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Alberta Health Services Full time

    Job Summary:Alberta Health Services is seeking an experienced Administrative Support III to support complex procedures, practices, and initiatives within a department or program.Key Responsibilities:Provide advanced administrative support to ensure efficient operations and effective communication.Develop and implement administrative procedures to improve...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Stigg Security Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stigg Security Inc. as an Administrative Support Specialist.Key ResponsibilitiesOperational Management: Direct and control daily office operations, ensuring a smooth and efficient workflow.Task Evaluation: Regularly evaluate daily operations to...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Stigg Security Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stigg Security Inc. as an Administrative Support Specialist.Key ResponsibilitiesOperational Management: Direct and control daily office operations, ensuring a smooth and efficient workflow.Task Evaluation: Regularly evaluate daily operations to...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Secure Energy Full time

    Job Summary:The Field Administrator is a highly organized and energetic individual who provides administrative support to the Operations and Project Management team at Secure Energy. The successful candidate will quickly develop a working knowledge of the day-to-day operations and company activities while providing excellence in customer service.Key...

  • Administrative Support Specialist

    2 weeks ago

    Fort McMurray, Canada Secure Energy Full time

    Job Summary:The Field Administrator is a highly organized and energetic individual who provides administrative support to the Operations and Project Management team at Secure Energy. The successful candidate will quickly develop a working knowledge of the day-to-day operations and company activities while providing excellence in customer service.Key...

  • Administrative Support Specialist

    6 days ago

    Fort McMurray, Canada Secure Energy Full time

    Job Title: Field AdministratorAbout the Role:The Field Administrator is a key member of our Operations and Project Management team, providing administrative support to ensure the smooth operation of our daily activities. This role requires a highly organized and energetic individual who can quickly develop a working knowledge of our day-to-day operations and...

  • Administrative Support Specialist

    6 days ago

    Fort McMurray, Canada Secure Energy Full time

    Job Title: Field AdministratorAbout the Role:The Field Administrator is a key member of our Operations and Project Management team, providing administrative support to ensure the smooth operation of our daily activities. This role requires a highly organized and energetic individual who can quickly develop a working knowledge of our day-to-day operations and...