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Office Coordinator

3 months ago

Burlington, Ontario, Canada Ispat Machining Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at Ispat Machining. This role is crucial in ensuring the smooth functioning of our office environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Educational Requirements
  • Completion of College/CEGEP
  • Equivalent experience is acceptable
Work Environment

The successful candidate will be working in a manufacturing setting, contributing to various administrative tasks.

Key Responsibilities
  • Supervise and coordinate the activities of other staff members
  • Establish and implement office policies and procedures
  • Record and prepare minutes for meetings, seminars, and conferences
  • Determine and set office procedures and routines
  • Plan and develop recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and oversee payroll administration
  • Handle telephone inquiries and relay messages
  • Compile and analyze data and statistics
  • Prepare reports and advise senior management
  • Respond to employee inquiries and complaints
  • Order and maintain office supplies
  • Greet visitors and direct them to appropriate contacts
  • Type and proofread various documents
  • Conduct research and perform data entry tasks
  • Provide exceptional customer service
  • Maintain and manage digital databases
  • Perform basic bookkeeping duties
  • Conduct performance evaluations
  • Evaluate work environments and procedures for safety
  • Assign and review projects and programs
Technical Skills
  • Proficient in MS Office
  • Familiarity with Simply Accounting
Experience Requirements

Applicants should have between 1 to 2 years of relevant experience in administrative roles.

Personal Attributes
  • Ability to multitask and manage time effectively
  • Excellent oral and written communication skills
  • Strong judgment and client-focused approach
  • Reliability and flexibility in a fast-paced environment
  • Attention to detail and ability to work under pressure
Support for Newcomers

This position also involves assisting newcomers and refugees with their immediate settlement needs, supporting foreign credential recognition, and providing mentorship programs.