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Administrative Support Professional

2 months ago

Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Canadian Tax & Financial Services Inc. As an Administrative Support Professional, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Operations Management: Plan and organize daily office operations, ensuring that all tasks are completed efficiently and effectively.
  • Supervision: Supervise and support other administrative staff members, providing guidance and training as needed.
  • Policies and Procedures: Develop and implement policies and procedures to ensure compliance with company standards and regulations.
  • Meeting Minutes: Record and prepare minutes of meetings, seminars, and conferences, ensuring that all key decisions and actions are documented.
  • Office Procedures: Establish and maintain office procedures and routines, ensuring that all staff members are aware of their roles and responsibilities.
  • Occupation Classification: Oversee the classification and rating of occupations, ensuring that all tasks are accurately categorized.
  • Scheduling: Schedule and confirm appointments, meetings, and events, ensuring that all stakeholders are informed and prepared.
  • Contract Management: Manage contracts and agreements, ensuring that all terms and conditions are met.
  • Training and Development: Develop and implement training and development strategies to support the growth and development of administrative staff members.
  • Customer Service: Provide exceptional customer service, responding to employee questions and complaints in a timely and professional manner.
  • Liaison: Liaise with management, union officials, and HR consultants to ensure that all administrative tasks are completed efficiently and effectively.
  • Project Management: Assign, coordinate, and review projects and programs, ensuring that all tasks are completed on time and within budget.
Requirements
  • Education: College or CEGEP diploma
  • Experience: 7 months to less than 1 year of experience in an administrative role
  • Language: English
  • Work Hours: 36 hours per week