Office Coordinator

3 weeks ago

Calgary, Alberta, Canada Recruitment Partners Full time
Office Coordinator

Our client is seeking an Office Coordinator to enhance their operational efficiency. This position demands meticulous attention to detail and a strong commitment to organizational excellence. The ideal candidate will demonstrate a robust work ethic while being approachable and dependable.

Key Responsibilities:
  • Execute electronic filing by scanning documents and organizing them within the company's digital document management system.
  • Manage incoming communications, including phone calls, couriers, mail, and deliveries.
  • Perform word processing tasks for memos, letters, contracts, and other documents.
  • Conduct both manual and electronic filing of correspondence, contracts, and agreements, ensuring proper organization and retrieval of files.
  • Prepare accounts payable and receivable invoices, along with other administrative duties to support the team.
  • Oversee the maintenance and procurement of office supplies.
  • Provide assistance in various accounting functions as needed.
Qualifications:
  • Minimum of 3 years of experience in reception or office administration.
  • Familiarity with a paperless filing system.
  • Able to thrive in a professional small office setting.
  • Strong interpersonal skills and effective communication abilities.
  • Detail-oriented, adaptable, and supportive of all team members.
  • Experience with QuickBooks.
  • Proficient in MS Word and Excel.
  • Capable of prioritizing tasks, managing multiple responsibilities, and meeting deadlines.
If you possess the qualifications outlined above, we encourage you to consider this opportunity with Recruitment Partners Inc., a recruitment firm dedicated to fostering long-term relationships and securing top talent for Alberta's premier employers. Our approach is collaborative and consultative, ensuring the best match between clients and candidates, which leads to reduced turnover, improved employee engagement, and enhanced productivity.

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