Office Clerk Supervisor
4 weeks ago
We are seeking a dedicated and organized Office Clerk Supervisor to oversee our administrative operations at West Coast Title Search Ltd. This role is crucial in ensuring that our office runs smoothly and efficiently.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Work Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years in a similar role
The position is set in a business office environment that requires the ability to work under pressure and manage tight deadlines.
Key Responsibilities- Develop and implement specific plans to prioritize tasks effectively.
- Organize and assign duties to accomplish daily operations.
- Train staff on their responsibilities and company policies.
- Prepare and submit comprehensive reports.
- Address work-related issues, providing technical guidance and recommending improvements to enhance productivity and quality.
- Coordinate, assign, and review the work of team members.
- Facilitate collaboration with other departments.
- Manage correspondence, including typing and proofreading documents.
- Schedule and maintain work assignments.
- Oversee the filing system to ensure organization.
- Establish work schedules and operational procedures.
- Handle telephone communications and relay messages.
- Compile and analyze data and statistics.
- Train new employees as needed.
- Ensure compliance with deadlines and procedures.
- Review documents for legal compliance and grammatical accuracy.
- Maintain both manual and computerized filing systems.
This role involves supervising a team of 3-4 clerical staff.
Technical SkillsProficiency in the following software is required:
- MS Excel
- MS Outlook
- MS Word
- Adobe Acrobat Reader
- MS Windows
- Electronic mail systems
- Sage Accounting Software
The ideal candidate will possess:
- Strong interpersonal skills
- Excellent verbal and written communication abilities
- Flexibility and sound judgment
- Organizational skills and reliability
- Team-oriented mindset with the ability to multitask
- Attention to detail and client-focused approach
- Dependability and effective time management skills
We offer a comprehensive benefits package, including:
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
- Bonus opportunities
- Group insurance benefits
- Life insurance
Applicants must confirm their legal eligibility to work in Canada.
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