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Supervisor, Office Clerks

2 months ago

Vancouver, British Columbia, Canada West Coast Title Search Ltd. Full time
Job Summary

We are seeking an experienced Administrative Supervisor to join our team at West Coast Title Search Ltd. as a key member of our operations team.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 2 years to less than 3 years
Work Site Environment

Our office is a fast-paced environment where you will be working in a business setting, with a large caseload and tight deadlines.

Work Setting

You will be working in a business office, with a team of 3-4 people, and will be responsible for co-ordinating activities with other work units or departments.

Key Tasks
  • Develop specific plans to prioritize tasks and ensure procedures are followed and deadlines are met.
  • Organize tasks to accomplish the work, and train workers in duties and policies.
  • Prepare and submit reports, and resolve work problems, provide technical advice and recommend measures to improve productivity and product quality.
  • Co-ordinate, assign and review work, and co-ordinate activities with other work units or departments.
  • Type and proofread correspondence, forms and other documents, and schedule work.
  • Maintain filing systems, and establish work schedules and procedures.
  • Answer electronic enquiries, and compile data, statistics and other information.
  • Train other workers, and establish work priorities.
  • Prepare and key in correspondence and legal documents, and review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Set up and maintain manual and computerized information filing systems.
Supervision

You will be supervising a team of 3-4 people, and will be responsible for ensuring that procedures are followed and deadlines are met.

Computer and Technology Knowledge
  • MS Excel
  • MS Outlook
  • MS Word
  • Adobe Acrobat Reader
  • MS Windows
  • Electronic mail
  • Sage Accounting Software
Technical Terminology
  • Legal
Type of Experience
  • Process serving
Area of Work Experience
  • Reports and records
  • Invoices
  • Correspondence
Area of Specialization
  • Court administrative services co-ordination
Work Conditions and Physical Capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload
  • Repetitive tasks
Personal Suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Reliability
  • Team player
  • Ability to multitask
  • Accurate
  • Client focus
  • Dependability
  • Time management
Screening Questions
  • Are you currently legally able to work in Canada?
Health Benefits
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits
Financial Benefits
  • Bonus
  • Group insurance benefits
  • Life insurance