Executive Assistant

7 days ago

Toronto, Ontario, Canada Flipp Full time
About Flipp

Flipp is a leading provider of local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments for its partners. Our mission is to empower shoppers with autonomy and accountability in their purchasing decisions, making a positive impact on their lives.

We foster a collaborative environment where our team members can grow and develop their skills, working with innovative technologies such as Google Workspace, Zoom, and Slack. Our inclusive culture values diversity in thought and life experiences, and we strive to create a welcoming space for employees to bring their whole selves to work.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support two members of our Executive Leadership Team. The successful candidate will provide essential administrative assistance, handle various team-specific and office-related tasks, and collaborate with the Executive Assistant Team to achieve cross-functional strategic goals.

Key Responsibilities
  • Calendar Management: Coordinate complex calendars, schedule meetings, and proactively adjust to avoid conflicts.
  • Business Prioritization: Understand Executives' priorities to effectively leverage their time.
  • Information Management: Keep Executives and their teams informed of upcoming commitments and responsibilities.
  • Financial Assistance: Organize receipts, complete expense reports, stay up to date on relevant budgets, and reconcile financial statements.
  • Travel Coordination: Arrange travel logistics for Executives.
  • Meeting Coordination: Support recurring team meetings by managing agendas, communicating with facilitators, creating presentations, and taking notes.
  • Event Planning: Plan and execute team events, Hackathons, and off-sites, both virtual and in-person.
  • Team Collaboration: Facilitate monthly in-office lunches and manage company-wide events with the Executive Assistant team.
  • Strategic Goals: Identify and achieve cross-functional strategic goals with the Executive Assistant team.
  • Process Improvement: Identify operational weaknesses and refine or develop new processes.
  • Administrative Support: Handle inquiries and confidential tasks promptly and efficiently. Provide personal administrative support to executives as needed.
  • Coverage and Support: Provide backup support for other Executive Assistants during absences.
  • Executive Initiatives: Assist with Executive initiatives, such as monthly organization-wide town halls, Google Slide decks, proposals, and special project support.
Requirements
  • 3+ years working in an Executive Assistant position at a fast-paced company
  • Excellent time management and organizational skills
  • Strong ability to work independently and execute in an agile manner
  • Desire to effectively support others and accomplish team/organizational objectives
  • Flexibility and adaptability to work with innovative technologies, such as Google Workspace, Zoom, Slack, and more
  • Advanced experience using Google Workspace and Slack is a strong asset
About Us

Flipp is an equal opportunity employer, committed to providing a welcoming space for employees of every background to bring their whole selves to work with confidence. We strive to create a diverse and inclusive environment where our team members can grow and develop their skills.

We are proud to be a remote-first environment, offering the tools and opportunities you need to grow and develop. If you're interested in working with us on the future of shopping, please submit your application. We look forward to reviewing your qualifications and discussing how you can contribute to our team's success.

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