Office Coordinator

3 weeks ago


Regina, Saskatchewan, Canada TKO Truck and Trailer Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at TKO Truck and Trailer Inc. This role is essential in ensuring smooth communication and efficient workflow within the organization.

Employment Details
  • Employment Duration: Temporary
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months
Key Responsibilities
  • Facilitate the flow of information within the team
  • Oversee and manage daily operations
  • Lead and motivate staff members
  • Sort and distribute incoming mail and materials
  • Organize and plan daily activities
  • Develop and enforce policies and procedures
  • Schedule and confirm appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and other relevant information
  • Address employee inquiries and concerns
  • Manage office supply orders and inventory
  • Welcome visitors and direct them to appropriate contacts
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide exceptional customer service
  • Maintain and organize digital databases
  • Carry out basic bookkeeping responsibilities
  • Assist clients post-sale with ongoing support
  • Supervise office and volunteer personnel
Technical Skills
  • Proficient in MS Excel, MS Outlook, and MS Word
  • Familiarity with database software
  • Experience with social media platforms
Work Experience Areas
  • Purchasing, procurement, and contracts
Specialization Areas
  • Correspondence management
  • Record keeping and reporting
  • Financial documentation
  • Invoice processing
  • Payroll services
Transportation Requirements
  • Must have own transportation
  • Valid driver's license required
Work Environment
  • Ability to work independently
  • Fast-paced work setting
  • Ability to work under pressure
  • Strong attention to detail
  • Repetitive tasks expected
  • Minimal supervision required
Personal Attributes
  • Multitasking ability
  • Excellent written communication skills
  • Flexibility and adaptability
  • Strong judgment and organizational skills
  • Team-oriented mindset
  • Accuracy and reliability
  • Effective time management
  • Accountability and dependability
  • Due diligence and quick learning
Health and Financial Benefits
  • Dental and health care plans available
  • Group insurance benefits offered
  • Free parking provided

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